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Personal Assistant

2 weeks ago

Durban, South Africa Metagenomix Pty LTD Full time

**Job Title**: Personal Assistant to Professor Veron Ramsuran
**Location**: University of KwaZulu-Natal (UKZN), Durban, South Africa
**Department**: School of Laboratory Medicine & Medical Sciences
**Reports To**: Professor Veron Ramsuran

**Position Overview**:
**Key Responsibilities:Administrative Support**:

- Manage and maintain the Professor’s calendar, including scheduling meetings, lectures, seminars, travel, and appointments.
- Organize and maintain physical and digital filing systems for research papers, administrative records, and confidential materials.
- Handle day-to-day office operations, ensuring a well-run and professional working environment.

**Communication & Liaison**:

- Act as the primary point of contact between Professor Ramsuran and internal/external stakeholders including students, faculty, collaborators, funders, and administrative staff.
- Coordinate communication with local and international research collaborators.

**Research & Academic Support**:

- Assist with the preparation and submission of research proposals, ethical approvals, and academic manuscripts.
- Manage reference materials and assist with literature reviews or presentation materials.
- Track research project timelines, deliverables, and reporting obligations.

**Travel & Event Coordination**:

- Organize national and international travel including visa arrangements, accommodation, transport, and itineraries.
- Coordinate logistics for academic conferences, workshops, meetings, and public lectures.

**Financial & Procurement Administration**:

- Support with processing reimbursements, travel claims, and budget tracking related to research projects.
- Assist in procurement processes for laboratory or office supplies, ensuring compliance with UKZN procurement policies.

**Student & Team Support**:

- Serve as a liaison for postgraduate students and research staff reporting to Professor Ramsuran.
- Coordinate schedules, progress meetings, and documentation related to student supervision.

**Requirements & Qualifications**:

- Minimum of a Diploma or Bachelor’s degree in Administration, Office Management, or a related field.
- 3+ years of experience in a similar role, preferably in a higher education or research environment.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general digital literacy.
- Ability to manage multiple priorities in a dynamic, academic environment.

**Preferred Attributes**:

- Familiarity with academic research environments, including grant processes and university procedures.
- Experience with tools like EndNote, Zotero, or reference management software.
- Knowledge of UKZN systems and administrative protocols is advantageous.

Pay: R6 000,00 - R10 000,00 per month

Work Location: In person

Application Deadline: 2025/04/18
Expected Start Date: 2025/05/05