Supervisor - Corporate Secretarial Services

**General Information**:

- Job ID
- 29895
- Location
- Cape Town, South Africa
- Work Types
- Permanent
- Categories
- Client Corporate Secretarial

**About TMF Group**

**TMF Group** is a leading provider of administrative services, helping clients invest and operate safely around the world.
- As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

**Discover the Role**

This position is crucial for overseeing corporate secretarial functions and ensuring compliance with regulatory requirements. You will be responsible for coordinating and allocating work to a team of Company Secretarial Specialists, Company Secretarial Assistants and Trainees. Required to be client facing and will manage a portfolio of Company Secretarial clients as well as owning those client relationships. Attending client meetings, establishing and maintaining a good working relationship with clients and other external parties is critical to the success of this role.

**Key Responsibilities**
- Managing and supporting annual compliance requirements
- Will delegate tasks as appropriate to Company Secretarial Specialists, Assistants and Trainees to support with task completion, whilst having oversight and taking overall responsibility
- Responsible and accountable for ensuring that all reporting deadlines are met
- Builds and maintains strong relationships with clients and internal/external stakeholders. Follow ‘Our Service Promise’ delivery guidelines for relationship management
- Performs daily work with high complexity as required
- Responsible for coordination of board support within the portfolio, attending client board meetings and taking minutes as necessary
- Allocate and coordinate the workload of juniors, assigning or re-assigning tasks to them and monitor day to day progress of delivery using available means to ensure work is delivered on time
- Review the work of junior team members ensuring accuracy and providing timely feedback where needed (following a 4-eye principle)
- Provide guidance and support to junior team members (including on the job training) with complex company secretarial related queries and acting as a first point of escalation. Oversee their communication with third parties, stepping in as required
- Maintain a focus on continuous improvement in the team, challenging the status quo. Lead and participate in company secretarial department projects
- Provide technical support and guidance throughout the onboarding process
- Provide support to the Internal Accounting team for billing, debt collection and WIP as required
- Escalates any concerns to Line Manager in a timely manner
- Uses TMF’s company secretarial software effectively, e.g. Diligent Entities & Viewpoint (GEM)
- Ensure clients are billed in accordance with the engagement including any out-of-scope work
- Review productivity on client portfolios and act accordingly
- To undertake any other duties as reasonably required for the role

**Key Requirements**
- A detailed knowledge of UK company secretarial transactions and annual statutory compliance
- Sound knowledge of UK Companies Act 2006 and working knowledge of UK corporate law
- Knowledge of The Economic Crime and Corporate Transparency Act (“ECCT”) (UK) that received royal assent on 26 October 2023 that are being implemented in stages; knowledge of the Corporate Transparency and Companies House reforms.
- Experience working with Funds clients specifically knowledge working with a portfolio of both PE (Private Equity) & REIT (Real Estate Investment Trust) clients
- Knowledge of the accounting and statutory reporting requirements of UK Entities i.e. Limited Companies, LLPs & LPs
- Confident in attending complex client board meetings, preparation of agendas and writing minutes i.e. Board support
- Excellent skills in drafting of Board minutes
- Excellent written and communication skills, with strong ability to plan and organise themselves and others.
- Able to articulate and communicate with clients in a concise and professional manner
- Fluency in English is required

**What’s in it for you?**
- Quarterly team building once a quarter for all employees
- Continuous development is supported through global learning opportunities from the TMF Business Academy
- Collaborative, supportive work environment where individuals are able to grow and shape their careers
- Biannual team building and year end celebration
- We provide internal career opportunities so you can take your career further within TMF
- You’ll be helping us to make the world a simpler place to do business for our clients
- Through our corporate social responsibility program, you’ll also be making a difference in t