Corporate Governance and Company Secretarial Officer

This role forms an integral and leading part of the** Corporate Governances and Secretarial Services team**, coordinating and project managing required communication, knowledge, experience and skills, systems, processes and procedures relating to our Corporate Governances and Secretarial Services offering.

The incumbent will perform various coordination, servicing, administrative, support and relationship management activities to assist with the take-on, governance and secretarial administration of Companies and Trusts, working closely with, guiding and supporting the Corporate Governance and Secretarial team, the wider Corporate Services team and where necessary, other teams in the Company.

**Responsibilities**

**Portfolio management**:

- Maintain and provide high quality service to the allocated portfolio and clients;
- Actively look for opportunities to expand the portfolio and service offering;
- Ensure time spend are captured accurately; and
- Prepare billing monthly before the deadline.

**Corporate Directorship**:

- Acting as or director or local representative;
- Attendance of board meetings; and

**Risk management**:

- Responsible for implementing and maintaining controls relevant to the services; and
- Review and update of procedures relevant to the position.

**Meeting Management**
- Convene board meetings;
- Prepare the meeting pack;
- Compile action items and facilitate resolution thereof; and
- Minuting at trustee meetings and preparation.

**Trusts Administration**:

- Trust Formation and Registration
- Trust Deed Amendments
- Maintain Statutory Good Standing

**Company Administration**:

- Company Formation
- Corporate Secretarial Administration to maintain Statutory Good Standing
- External Company Formation
- Domestication of Foreign Company
- Non-Resident Endorsement of Share Certificate

**Other Corporate Governance and Secretarial Services**
- Resolutions
- Company Amendments
- Changes to Shareholding
- Deregistration Services
- Company Reinstatement
- Memorandum of Incorporation
- Monitor and implementation of regulatory and legislative changes that impact companies, trusts and funds;
- GreatSoft maintenance
- Manage anti-money laundering (AML) queries;
- Liaison with registered agents, regulatory authorities, authorised representatives, board of directors, fund managers, professional advisors and other third parties (both internal and/or external);
- Liaison with bankers to manage their requirements including opening of bank, broker and custody accounts;
- Independently attend to the statutory elements of setting up or taking on new companies/funds/trusts, including all KYC/FICA/AML, FATCA, CRS, GTR etc.;
- Independently attend to the statutory elements (and legalities) of closure of companies/funds/trusts, relinquishing licenses etc.;
- Ensure files (be it electronic or paper based) are organised, complete and up to date, according to the prescribed manner;
- Ensure documents and correspondence are filed accurately and timeously;
- Maintenance of data, general recordkeeping, courier of documents and safe custody of records, and
- Review financial statements.

**Skills**
- is passionate about service and service excellence,
- is detail and quality conscious, accountable, responsible and adaptable;
- is highly organised, efficient and professional
- takes initiative, is pro-active and flexible with great problem resolution skills, sound decision making and judgement;
- has the ability to work independently, confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
- proactively builds networks with key clients as well as with people in the organisation;
- has integrity of the highest order and respect for the confidentiality of our clients’ and Maitland’s affairs;
- has excellent skills to communicate confidently, professionally and effectively with clients, staff and management (verbal and or written);
- has excellent computer and typing skills, with the ability to learn and understand new systems with confidence and have a good knowledge and experience of working on and understanding the Microsoft Office suite (including Excel, Word and Outlook).

**Education and Experience**
- Legal degree and/or Corporate Secretarial qualification is required;
- Has a minimum of 5 years’ recent corporate secretarial administration experience and in-depth knowledge of relevant legislation and standards such as the Companies Act, Trust Property Control Act and King IV;
- Has recent experience working with the Companies and Intellectual Property Commission (CIPC) and the Master of the High Court as it relates to Trusts;
- Working knowledge of GreatSoft secretarial software will be an advantage.