Senior Corporate Secretarial Specialist

Senior Corporate Secretarial Specialist Old Mutual South Africa Let’s Write Africa’s Story Together Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description This Cape Town based role delivers governance and secretarial services as per legislative requirements and supports the Group and Deputy Company Secretary with the delivery of best practice corporate governance in the Group. The role provides advice and support to Boards, Trusts and Committees on governance matters and ensures compliance with statutory and regulatory requirements. Key Result Areas Provide efficient and effective Company Secretarial services to a portfolio of companies, trusts and committees as assigned. Implement departmental advice on Corporate Governance, the Companies Act and other applicable legislation to directors, trustees and management on their statutory and fiduciary duties, ensuring compliance with the Group Governance Framework. Provide legal transactional governance advice to assigned entities and trusts, ensuring adherence to Group and legislative governances. Ensure efficient Board, Committee and Trustee meetings in accordance with governance artefacts such as Board Charters and Terms of Reference. Organise and ensure the smooth running of meetings, producing accurate minutes and resolutions in line with Group Governance and Companies Act requirements. Ensure compliance with the Companies Act and other applicable legislation in assigned entities and trusts. Implement agreed Company Secretarial processes through agendas, board composition, number of meetings held to address compliance matters, aligned to GGF implementation and annual assessment. Provide oversight and general support to ensure suitable maintenance of databases of information on directors and subsidiary companies, signing powers and related records. Deliver company secretarial services as set out in inter alia the Companies Act and other relevant legislation. Manage remuneration of directors (if required). Set up new subsidiary companies and trusts. Legal & Regulatory Services Advises the Board on interpretation, advice and application of legal and regulatory requirements across assigned entities. Assists the Board with interaction and communication with regulatory bodies, regarding matters affecting the Board such as governance requirements. Ensures all Group secretariat compliance matters are managed, addressed and presented and tabled at subsidiary Boards in accordance with the compliance calendar. Provides legal transactional governance advice to assigned entities and trusts. Administers the Group’s subsidiary companies’ statutory records, registers and lodgment of necessary returns in compliance with statutory requirements. Keeps Company registers up to date. Corporate Governance Advice & Monitoring Ensures the Board implements best‑practice corporate governance requirements in line with the Group Governance Framework when making decisions. Implement the GGF to ensure effective Corporate Governance. Accountable for GGF assessment, attestation, application and reporting across assigned entities and trusts. Provides oversight and monitoring of corporate governance and escalates Group‑wide issues. Assists in driving governance initiatives to underpin the vision of Old Mutual as a responsible business. Stakeholder Relations Liaise with all stakeholders, including senior management and board members on governance matters. Facilitate communication with stakeholders and act as point of consultation between external defined stakeholders and the organization. Build professional relationships with team members and key stakeholders within the business. Requirements: Skills, Qualifications and Experience Legal degree or Chartered Governance Institute qualification with at least 5 years’ experience in a company secretarial environment; financial services experience is an advantage. Other relevant degree with at least 5 years’ experience in a company secretarial environment; financial services experience is an advantage. Excellent written and verbal communication skills. Strong knowledge of statutory and regulatory requirements as per legislation. Ability to work well within a team of Company Secretaries and manage up to 2 direct reports. Strong time‑management skills and ability to work under pressure. Skills Adaptive Thinking, Business Requirements Analysis, Current State Assessment, Customer Value Management, Data Compilation, Environmental Waste Management, Executing Plans, Legal Practices, Occupational Safety and Health, Oral Communications, Organizational Design, Policies & Procedures, Presenting Solutions, Servant Leadership. Competencies Balances Stakeholders Business Insight Collaborates Decision Quality Ensures Accountability Instills Trust Interpersonal Savvy Manages Complexity Education Bachelors Degree (B): Law (Required) Closing Date 12 November 2025 , 23:59 Employment Equity The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question. Location: Cape Town, Western Cape, South Africa #J-18808-Ljbffr