Administrative Coordinator

1 week ago

Roodepoort, South Africa Rhino Linings Global (Pty) Ltd Full time

**Job Summary**:
The Administrative Coordinator is responsible for managing front-office operations, assisting internal sales, supporting various departments, and ensuring efficient office administration. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

**Key Responsibilities**:
**1. Administration & Reception**:

- Manage the switchboard, direct incoming calls to appropriate departments.
- Open and maintain Franchise Office files.
- Record and distribute minutes of team meetings.
- Handle warranty registrations on designated platforms and assist customers as needed.

**2. Internal Sales Support**:

- Assist the Internal Sales Department when required.
- Organize, monitor, and oversee daily stock counts.

**3. OEM Support**:

- Ensure proper storage of filing older than 90 days.
- Prepare and file franchise reports for the Technical Department.
- Assist the OEM department as necessary.

**4. Marketing Support**:

- Acquire and manage stock levels of marketing materials held in marketing cupboards.
- Maintain accurate records of marketing inventory and provide weekly updated reports to relevant manager.
- Assist with internal documentation designs.
- Support the compilation of marketing materials for events and tasks.

**5. Finance Support**:

- Assist in filing financial documentation.
- Provide basic debt collection support.
- Update debtor payments as needed.

**6. Legal & HR Support**:

- Collect required documentation from franchises.
- Create and maintain files as necessary.
- Manage employee attendance registers.
- Track employee birthdays and maintain records.

**7. Procurement & Logistics**:

- Gather necessary documentation from various departments for Exco reports.

**8. General Office Administration**:

- Order, monitor, and manage office groceries and stationery.
- Organize travel arrangements for directors and departments per company policies.
- Oversee office equipment maintenance (phones, printers, Wi-Fi, etc.).
- Manage boardroom scheduling and preparation.
- Plan and coordinate company functions as required.
- Handle miscellaneous administrative tasks as assigned.

**Required Skills & Competencies**:

- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and collaboratively within a team.
- Attention to detail and accuracy in document management.
- Customer service-oriented approach.

**Preferred Requirements**:

- Fluent in Afrikaans and English (verbal and written).
- Prior experience in administrative, sales, or customer support roles.
- Familiarity with CRM systems and database management.
- Experience coordinating travel arrangements and event planning.
- Knowledge of basic financial processes such as debt collection and invoicing.
- A valid driver's license and access to a reliable vehicle (mandatory).

This role is critical in ensuring smooth day-to-day office operations and supporting various business functions to enhance overall efficiency and productivity.

Pay: R12 000,00 - R18 000,00 per month

**Language**:

- Afrikaans and English fluently (required)

License/Certification:

- Car license (preferred)

Work Location: In person

Application Deadline: 2025/02/14

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