Branch Administrator

**ABOUT THE ROLE**

The Branch Administrator at BMG South Africa plays a crucial role in providing administrative support to various departments within the organisation. Reporting to the Head of Operations, the Administrator is responsible for performing a wide range of administrative tasks to ensure the smooth and efficient operation of the office and its functions.

**DUTIES AND RESPONSIBILITIES**

**Communication**
- Represent the company in all forms of communication, maintaining good working relationships and networks with internal and external stakeholders, external suppliers, and clients.
- Responsibility for building and maintaining positive relationships with internal and external stakeholders
- Demonstrate a strong customer service focus and quality communication and output in all interactions with key stakeholders and external contacts

**Office Management**
- Manage office supplies, equipment, and facilities.
- Coordinate maintenance and repairs as needed.
- Ensure the cleanliness and organization of the office environment.

**SHEQ**
- Maintain safety files in accordance with applicable legislation
- Conduct inspections and monitor the work area to ensure safety compliance
- Coordinate internal SHEQ audits
- Manage documentation in line with SHEQ requirements
- Oversee the issuance of Personal Protective Equipment (PPE)
- Coordinate calibration of measuring equipment as applicable
- Update documentation as prescribed by the SHEQ department
- Communicate policies disseminated by the SHEQ department
- Facilitate Toolbox talks
- Report all incidents of Occupational Injuries (IOD) to the SHEQ department
- Support with incident investigations as appropriate

**Document Management**
- Maintain and organise electronic and physical filing systems.
- Manage document storage, retrieval, and archiving.
- Ensure compliance with document retention policies and procedures.

**Meeting Coordination**
- Schedule meetings, appointments, and conference calls.
- Arrange meeting rooms, equipment, and catering as required.
- Prepare meeting agendas, materials, and minutes.

**Data entry and Reporting**
- Enter data into databases, spreadsheets, and other software systems.
- Generate reports, charts, and graphs from data as requested.
- Maintain accuracy and integrity of data records.

**Travel Arrangements**
- Coordinate travel arrangements for staff members, including flights, accommodations, and transportation.
- Prepare travel itineraries and expense reports

**Administrative Report**
- Provide general administrative support to department heads, managers, and staff members as needed.
- Assist with special projects, presentations, and research tasks.

**EDUCATION, EXPERIENCE AND SKILLS**
- National Certificate NQF Level 4 / Grade 12
- Business Admin Diploma (Advantageous)
- Proven experience (1-2 years) in an administrative role, preferably in a corporate or office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent organisational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to multitask, prioritise tasks, and meet deadlines in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Proactive attitude and willingness to take on new challenges.
- Familiarity with office equipment and procedures.
- Valid driver's license and willingness to travel occasionally as needed.
- Problem-solving skills
- Ability to work autonomously
- Excellent attention to detail
- Ability to multitask

**Job Types**: Full-time, Permanent

Work Location: In person