Branch Roster Administrator

3 days ago

Pretoria, Gauteng, South Africa Bidvest Protea Coin Full time R104 000 - R156 000 per year
A Vacancy exists for a Branch Operations Administrator in the Guarding Division based in Pretoria.
 
The suitable candidate's main responsibilities and duties include, but are not limited to, the following:
  • Compile quotes for ADHOC services, writing contracts both permanent and ADHOC and assigning them to the correct cost code for invoicing purposes
  • Writing ADHOC contracts requests from the Branch Manager, Area Managers and Key Accounts Managers. Compiling schedules
  • Obtaining project codes and Geo location to add onto the contract and send to the PRP roster clerk to load on PRP to book the officers
  • Obtaining the necessary approvals or purchase orders to be sent for invoicing
  • Ordering of cell phones, Data and new devices via MDR
  • Continuous following up with outstanding contracts
  • Manage petty cash reconciliation and pretty cash float
  • Capturing issue forms on Webx
  • Monthly Stock take, ensure no variances and discrepancies
  • Complete Personnel Action Form for new or replacement vacancies
 
Preferred qualifications/attributes/skills:
  • Grade 12 or equivalent qualification
  • Relevant experience as an Administration clerk
  • Experience would be advantageous
  • MS Office proficiently (Excellent knowledge of Excel and Word)
  • Knowledge of tools or systems which provide access security control (i.e. prevent unauthorized system access)
  • ability to work under pressure and meet deadlines
  • Bilingual (English and any other South African language)
  • Excellent client liaison and administration skills
  • Excellent written and verbal communication
  • Good telephone etiquette
  • Willing to undergo polygraph test
  • Clean disciplinary and criminal record

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