Administrative Secretary

1 week ago

Durbanville, South Africa Exigent Group Limited Full time

Exigent is transforming the way legal services are offered by leveraging the power of technology and data that’s locked in contracts and processes. But the data is the cornerstone; it is the people of Exigent that bring this vision to life. We combine the best of tech with the smartest legal and financial brains to cultivate a revolution in the legal industry. Intelligent thinking underpins all of our solutions — from contract management to business analytics tools and legal services.

OLA is a successful and established team of high-level legal secretaries who, through the last decade proven to be invaluable in supporting professionals and corporates around the world in producing high level Legal and Business documentation.

In joining this energetic and intuitive family you will be developed and coached into understanding the professional legal world and, how in using technology and expertise, Exigent is able to deliver meaningful change and partner with our clients in being the difference between reaching and exceeding goals.

The Role of a Document Specialist

The role itself relies on the creation and administration of varied complex business and legal documents with detail and accuracy. Our clients rely on our expertise to deliver impactful administration support within strict times frames, for them to deliver on their promises to clients.

**Duties**:

- Understand and adhere to client’s styles and processes for returning work
- Effectively and positively communicates with the client to manage deadlines as necessary and to confirm instructions
- Be proactive in identifying opportunities to develop the service to clients and highlight these to the Client Service Manager and head of the department
- Attend to company compliance activities - filing annual returns
- Proofreading material and researching activities
- Transcribing legal matters
- Formatting complex legal documents
- Attend and makes use of all training offered by Exigent and clients
- Accurately record all time within the Exigent workflow and HR systems
- Adhere to all client and Exigent security protocols

**Requirements**:

- Must be able to type 45 words a minute
- Must be able to format and arrange complex documents in various templates
- Must be able to deliver quality work in the tight time frame
- Experience in audio transcription

**Benefits**:
This role offers great growth, training, challenge as well as a positive energetic environment with exposure to international markets and clients.

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