Administrative Officer A1

5 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**This position coordinates the academic administration short course processes, liaising with high level networks and various e-learning relating to students and staff within the Municipal Minimum Competency (MMC) Levels Certificate Programme.**

**Responsibilities will include, but will not be limited to**:

- Drafting and coordinating MMC programme schedules and handling all administration and logistics related to contact sessions (local, provincial and national), telematics/virtual classes, assignments, examinations and reporting.
- Short Courses student registration, portfolio of evidence of students, student orientation, answering queries of students relating to academic administration and appropriate referral with regard to course-related issues.
- Supporting students and academic staff in the use of the SU e-learning platform /SPL short course website and other interactive learning mediumsa, acting as administrator to keep module/unit standard content up to date, extracting reports from the SPL short course website and general trouble-shooting on the learning platform.
- Liaising with clients, academic staff and managing the production of course material, such as workbooks/learner guides, ordering and distributing text books and electronic course material, and production and distribution of pre-recordings of video material, etc.
- Supporting the Social Impact Manager with short courses schedule planning, and financial planning and management of budgets.

Job Requirements/Pos Vereistes
**Given the specific nature of the programme presentation, the incumbent will be required to have**:

- Knowledge and understanding of policies and processes relating to the administration of short courses and support of programmes within a higher education context.
- At least three years' experience relating to administration / short course administration, or other similar social impact activities within an academic environment.
- A valid driver's licence and willingness and ability to travel to provide logístical and administrative support off-campus as needed.
- Good written and verbal skills in English.
- Good organisation and interpersonal skills.
- The ability to work under pressure and meet deadlines.
- The ability to show initiative and flexibility, reliability and integrity.
- Attention to detail is important.
- Familiarity with the MS Office package (i.e., Word, Excel).

Recommendation/Aanbeveling
- Fluency in other official South African languages would be advantageous.
- A diploma in Project Management would be advantageous.

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