Estate Office Administrator

3 days ago

Randburg, South Africa RJPersonnel Full time

2years
- Perform a supporting role to the Estate Manager
- Required to do extra duties from time to time in the absence of the Estate Manager
- Assist with the production of presentations and reports
- Meeting logistic demands of the estate
- Act as secretary to the Estate Manager
- Minute taking of meetings
- Administration of the petty cash daily, weekly checks
- Maintain a proper and workable filing and database system in the Estate Office
- Liaising with the maintenance manager and the security manager
- Ensuring sufficient stationery
- Communicate relevant information from the Estate Manager, client, vendors and suppliers
- Attend to invoices received and follow up to prompt all purchase orders received
- Ensure all documents are provided for the payment process to follow smoothly
- Reconciling of supplier accounts when required by the Estate Manager
- Provide complete requisitions to the purchasing of equipment, consumables and services to be rendered
- Record purchase order numbers allocated to requisitions
- Obtain invoices from creditor
- Perform general admin functions
- Purchasing of all housekeeping consumables and controlling the stock levels
- Ensure regular maintenance and repairs to office equipment
- Receive and dispatch courier and postage
- Arranging of catering as required
- Update all info with reference tot eh residents of the Estate
- All other required typing, faxing, filing that forms par of daily tasks

**Qualifications and Experience**:
Matric
Computer literate
Office Administration experience
Bilingual
Estate admin experience beneficial

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