Office Administrator

1 week ago

Randburg, South Africa Transport Education and Training Authority Full time

KEY PERFORMANCE AREAS
1. Provide Support to Stakeholders
1.1 Attend to stakeholder queries and provide feedback;
1.2 Maintain good working relationships with internal and external stakeholders;
1.3 Communicate with all relevant stakeholders on TETA processes;
1.4 Assist walk-in clients.

2. Financial Administration
2.1 Submit claims to finance for payments.

3. Office Administration
3.1 Manage the Executive Manager Corporate Service’s office;
3.2 Ordering office stationery and office equipment;
3.3 Manage documentation, collate reports and all submissions.

4. Travel Coordination
4.1 Co-ordinate travel arrangements for the Executive Manager Corporate Services;
4.2 Prepare and submit travel claims.

5. Diary Management
5.1 Organise meetings on behalf of the Executive Manager Corporate Services;
5.2 Draft and manage all minutes for the office.

6. Document Management
6.1 File and maintain an effective electronic and manual document management systems;
6.2 Manage document flow and register all incoming documents.

MINIMUM REQUIREMENTS
2.1 Experience and Qualification
- M+3 qualification in Office Management or relevant qualifications;
- Minimum of 3 years’ experience in office administration;
- Experience in the public service and/or skills development sector;
- Overtime and travel.

2.2 Knowledge and Skills
- Knowledge and Understanding of:

- Business Administration knowledge;
- Office equipment usage;
- Diary Management;
- Good customer service;
- Documents Management and record keeping.

2.3 Skills
- Telephone and organizational skills;
- Planning and organizing skills;
- Excellent communication (verbally and written) and facilitation skills;
- Presentation, communication and writing skills.

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