Administrator, Operations

2 weeks ago

Johannesburg, South Africa Sanne Full time

**Role summary**:
Apex wishes to recruit an ambitious bright mind with the positivity, personality and drive to add value and create an impact on our operations, people and culture. The role will be to provide assistance to the Operations Manager and Senior Administrator in the financial services industry an excellent development of key transferable skills whilst working within in a dynamic, vibrant and collaborative team.

**Key responsibilities**:

- Work closely with the Operations manager and Senior Administrator to oversee daily business operations;
- Responsible for encouraging and coaching best practice aligned with company policies and procedures within the office;
- Maintain statutory records such as Register of Directors and Register of Members;
- Proactively recommend improvements to processes and develop new methods;
- Administering the internal banking function, monitoring and updating access levels as required, adding accounts to platforms and maintaining controls in line with minimum standards;
- Ensuring internal database records are accurate at all times in relation to client information and updated when circumstances change;
- Compiling, reconciling and analysis of data and reports and distribution to relevant departments;
- Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
- Preparation of documentation for signature;
- Liaising with different departments to improve performance and work efficiency;
- Oversight of cash management services and processing of payments in line with internal processes and client specific procedures;
- Ensure proactive daily task monitoring is demonstrated;
- Adherence to internal policies, controls and systems, including meeting any internal deadlines;
- Assisting with office administration and other such tasks as maybe required.

**Skills / experience**:

- Educated to degree standard (preferable);
- 2+ years’ experience within the financial industry (preferable);
- Excellent verbal and written skills with a strong attention to detail;
- Excellent interpersonal skills are required to develop close working relationships with colleagues;
- Exceptional analytical skills to sift through high volumes of data and information;
- Strong IT and numerical skills and proficient experience of Microsoft Office, including Sharepoint, Teams and Excel;
- Impeccable organization and time management skills;
- Willingness to be challenged and be flexible;
- Ability to work consistently in a fast-paced environment;
- A positive attitude, willingness to learn and reliability;
- Strong self-motivation, ambition and drive;

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