Administration Assistant

1 week ago

Stellenbosch, South Africa Urang Full time

**Job Title**:
**Administration Assistant**

**Job Summary**:
The Administration Assistant will provide comprehensive administrative support for managing property sales, remortgages, and related tasks within the property management sector. This role involves close coordination with internal teams, maintaining accurate records, ensuring compliance with internal processes, and delivering a high standard of service.

**Key Responsibilities**:
**Processing Property Sales & Remortgages**:

- Assist with pre
- and post-sales tasks for properties within estates under management.
- Manage and coordinate responses to pre-sale and remortgage enquiries, ensuring timely and accurate communication.
- Collaborate with property managers and relevant teams to provide current property-specific information.
- Process Notices of Transfer and Charge, update ownership records, and handle other post-sales documentation.
- Process invoices and record payments related to pre-sales and post-completion activities.

**Administrative Support**:

- Assist property managers, finance, and major works teams with enquiries relating to lease interpretations, disputes, and Land Registry searches.
- Maintain accurate computerized and manual records for leasehold ownership and property details.
- Update and manage tickets in property management software to ensure timely task resolution.
- Build and maintain professional relationships with external stakeholders such as solicitors, insurers, and surveyors.

**General Responsibilities**:

- Monitor KPIs, including income generation for administrative activities.
- Participate in team, departmental, and corporate project planning as required.
- Ensure compliance with Data Protection legislation and maintain confidentiality at all times.
- Perform additional reasonable duties as assigned by management.

**Qualifications**:

- Relevant experience in property management administration or a related field.
- Property Transfers experience is desirable but not essential.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proven ability to handle high volumes of administrative work efficiently.
- Proficiency with property management software and Microsoft Office Suite.

**Skills**:

- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively within a team.
- Effective problem-solving skills.
- Capability to prioritize and manage multiple tasks effectively.

**Benefits**:

- Working Hours: 09:00 to 18:00 SAST, Monday to Friday.
- Salary: R20,000 per month (depending on experience).
- Leave: 15 days annual leave plus public holidays.
- Contract: Permanent.

**Additional Information**:
This is a remote role requiring residency in Cape Town due to occasional visits to the Stellenbosch office. Reliable internet access during working hours, including periods of extended load shedding, is essential.

This position is aligned with the company's Employment Equity objectives and transformation commitments. In accordance with the Employment Equity Act, preference will be given to suitably qualified South African citizens from designated groups.

  • Administrative Assistant

    3 days ago

    Stellenbosch, South Africa Signature Private Clients Full time

    We are seeking a **reliable and detail-oriented Administrative Assistant** to join our team! This role is ideal for someone who excels in organization, client communication, and administrative support while ensuring compliance with industry regulations. **Key Responsibilities**: - Develop and maintain efficient administrative processes to support business...

  • Administration Assistant

    2 weeks ago

    Stellenbosch, South Africa Urang Full time

    **Job Title**: Administration Assistant **Job Summary**: The Administration Assistant will provide comprehensive administrative support in managing property sales, remortgages, and related tasks within the property management sector. This role involves coordinating with internal teams, maintaining accurate records, and ensuring compliance with internal...

  • Administrative Assistant

    1 day ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    An exciting opportunity for an administrative assistant to join a first-class team at a boutique multi-jurisdictional Group that provides legal, investment fund administration has become available at their Stellenbosch branch. **Requirements**: - Strong administrative skills - Fully Bilingual with excellent communication skills - Able to handle large...

  • Administrative Assistant

    1 week ago

    Stellenbosch, South Africa Two Chefs Catering Full time

    We are looking for a administrative assistant with a strong food background to join our team. You will be required to meet with clients, do menu planning, costing and quoting, hosting of food tastings and general admin such as answering enquiries and working with clients to plan their food for their events. **Salary**: R15,000.00 - R15,500.00 per...

  • Administrative Assistant

    3 days ago

    Stellenbosch, South Africa Peace Parks Full time

    Maintaining the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members. - Coordination of internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking...

  • Administrative Assistant

    1 week ago

    Stellenbosch, South Africa Cloudline Full time

    Despite leaps in drone technology, last-mile aerial operations remain expensive and complex. For most developing nations, last mile logistics remains one of the most challenging hurdles - making entire communities inaccessible to world markets and depriving them of essential goods. Cloudline is a African founded start up that designs and manufactures...

  • Administrative Assistant

    6 days ago

    Stellenbosch, Western Cape, South Africa Giraffe House Wildlife Awareness Centre Full time

    Will be required to answer the phone, work with cash, cards and liaise with the public. Assist with bookkeeping, emails, stock orders, stock takes, administrative duties. Needs to be fluent in English and Afrikaans (speaking). MUST have own transport. Work 4 days during the week and work for 3 weekends a month.Job Types: Full-time, ContractContract length:...

  • Personal and Administrative Assistant Vacancy

    1 week ago

    Stellenbosch, South Africa RUFUS DERCKSEN INC. Full time

    **Personal and Administrative Assistant Vacancy** We are looking for a well-rounded Personal and Administrative Assistant. BCom or similar degree; Proven working experience as Personal and Administrative Assistant; Satisfactory knowledge of the day-to-day operations of a legal firm; Adequate computer literacy; Proficiency in English and...

  • Sport - Events Administrative Assistant

    7 days ago

    Stellenbosch, South Africa CECO Full time

    **Sports Events Administrative Assistant** The Sports Events Administrative Assistant will be responsible for providing administrative and operational support to the sports department, ensuring the smooth execution of sports programs, events, and general departmental functions. The role requires strong organizational skills, stakeholder engagement, and the...

  • Administrative Assistant

    7 days ago

    Stellenbosch, Western Cape, South Africa Merand Corbett & Associates Full time

    Are you an experienced Administrative Assistant who can deliver an efficient support function, focused on delivering and maintaining effectiveness through functions of administrative, secretarial, logístical, and technical tasks? Role Requirements: This position requires a strong background in the administrative/secretarial field: - National Senior...