Administration Officer: Talent Management

6 days ago

Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

**JOB PURPOSE**:
To provide a wide range of administrative support to the talent management function

**KEY PERFORMANCE AREAS**:
**Learning Coordination**
- Coordinate learning interventions as per the prevailing the FIC training plan, including sourcing of interventions, and liaising with both training providers and delegates.
- Administration, including sourcing quotations, following up, requesting invoices, completion of booking/registration forms.
- Preparation of learning and development documentation (skills forms).
- Provide information for SDF reports required by FASSET for submission as directed.
- Compile standard monthly training reports as assigned.
- Raise requisitions for training.
- Perform administrative functions relating to finance and supply chain management in alignment to finance and supply chain management policies and procedures.
- Maintain the training calendar and ensure implementation thereof as directed.
- Schedule learning interventions with the respective employees.
- File and capture L&D related records on talent management database.

**Projects and Office Support**
- Provide general administrative support service for talent management projects, governance meetings and learning interventions including but not limited to:

- Venue bookings
- Catering
- Facilities and IT requirements
- Co-ordinate invitees
- Keep register of all events and attendance thereof
- Prepare documents in alignment to FIC framework.**Office Support**
- Schedule, attend meetings, prepare meeting packs, and take minutes.
- Consolidate, prepare and produce basic reports as required (e.g, Monthly).
- Typing, faxing, scanning, photocopying, and binding of documents
- Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures.
- Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary.
- Perform other duties as required.

**EDUCATION, SKILLS AND EXPERIENCE**:
**Education**
- Relevant Diploma in Human Recourses equivalent to NQF level 6
- Skills Development Facilitator preferable

**Skills**
- Computer proficiency-Ms Word and Excel intermediate Level
- Filing
- Verbal; and written communication

**Experience**
- 2 years project administration experience
- 3-5 years’ experience in HR administrator.
- Experience with dealing with training service providers.
- Experience with working with preparing quotes and invoicing
- Experience within a training environment or an HR background

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