Supervisor Administration Shared Services

19 hours ago

Middelburg, South Africa Omnia (Pty) LTD Full time

**Overview**:
The administration supervisor is responsible for directing the administrative activities of the team with the objective of providing reliable, cost-effective administrative capability across the business value chain.

**Qualifications**:

- Grade 12

**Experience**:

- 3 year demonstrated experience a supervisor/manager
- 3 years demonstrated supervisory experience within the finance and administration fields

**Duties**:
**Enabled Resources for Optimal Delivery**
- Develop a team structure that guarantees optimal service delivery
- Manage the administration team’s activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees to improve transaction throughput
- Developed skillsets and high-performance employees through mentoring, technical and business training, and challenging assignments that build confidence and demonstrate the team's ability to make significant contributions to the business.

**Implemented and improved processes/systems**
- Implement simplified core processes to improve transaction throughput
- Identify administration processes bottlenecks and introduce improved/streamlined workflow processes
- Work with business solutions team to ensure systems integration and ensure the embedding of digital technology where applicable

**Managed process/systems complianc**e
- Develop measurement criteria to ensure that the administration teams comply with the defined processes and systems and continuously monitor their compliance
- Manage quality control processes related to master data, ensure compliance with relevant policies and procedures, and the quality an accuracy thereof.

**Reliable Information**
- Develop standard weekly/monthly/annual management reports to enable business decision making and customise these whenever requested by management.
- Develop exception reports to highlight data inconsistencies and implement relevant corrective measures

**Travel to various operational sites manage administrative duties and meet with site operational team**

**Job Competencies**:
**Job Related Skills**
- Proficiency in MS office
- Attention to detail
- Report writing abilities
- Strong communication skills
- Ability to present information in a consistent, organized and accurate way
- Demonstrated ability in coordinating multiple administrative deliverables across geographic areas, driving process adherence and systems adoption while conforming to company policies
- Proven ability to work effectively cross-functionally
- Ability to communicate in both a verbal and written manner and work effectively across all levels
- Ability to solve problems and make decisions
- Proficiency in MS Office (Word, Excel, and PowerPoint
- Proficiency in systems such as Microsoft D365, SAP Ariba

**General**:

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