Property Portfolio Manager
7 days ago
**REQUIREMENTS**
- Matric plus relevant qualifications advantageous
- Minimum 3 years related experience
- Confident with excellent computer skills
- Computer Literate
- Knowledge of insurance fundamentals
- Financial knowledge
- Audit interpretation and understanding payment processes
- Understanding monthly management accounts
- Knowledge of utility platforms, water & electricity readings and billings
- Hours 9am 6pm
**DUTIES**
- Managing support to all property related requirements within the company
- Arranging and compiling all necessary building information documents for upload to the client portal.
- Ensure contracts are in place in accordance with the budget, uploaded under the documents tab, and diaries set for renewal reminders
- Downloading of completed site surveys and uploading to the system
- Ensure the key log is up to date as and when locks or codes are changed
- Handle day to day correspondence with owners and tenants
- Invoice processing and approvals
- Handling and processing of insurance claims
- Handling account queries (with both contractors and owners as required)
- Handling disputes amongst residents/clients
- Dealing with complaints when required
- Logging and actioning of Out of Hours Calls as a priority each morning
- Logging and actioning of all maintenance items, including quotes, works orders or general enquiries.
- Processing requests on the online system within a timely manor
- Health & Safety Arranging the necessary certificates, quotes and remedial works be carried out within the required timeframe.
- Contracts Renewals and negotiations of all service contracts for each block
Scheduling of meetings, providing notice and attending meetings
- Preparation of minutes of meetings adhering to all statutory requirements
- Managing of action items post all meetings
Dealing with service provider management
- Contract negotiation and management
- Working with maintenance agreements and processes required by various Body Corporates
- Promote a positive professional image to trustees, owners, tenants and contractors etc.
- Manage trustee expectations and be adaptable do different management styles
**Salary**: R18 25k, dependent on experience
Join us on** SOCIAL MEDIA **or visit our** WEBSITE **for more information. See links below.
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