Company Secretary

Opportunity Available Our well known client in the Business Development Sector is looking to employ a Company Secretary to join their dynamic team in East London.

**Planning and Governance**:

- Provide inputs to the organisational strategy and Corporate Plan.
- Provide input into reviewing organisational activities and assist in recommending corrective actions if necessary.
- Enhance and implement treasury systems, processes, procedures, tools, and control systems.
- Implement controls within the section which minimize potential risk to stakeholders.
- Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
- Manage preparation and support of all internal and external audits.
- Participate in management fora within the Company, contributing expertise to enable sound decision making.
- Facilitate departmental stakeholder communication through appropriate structures and systems.

**Provision of Legal Advice and Opinion**:

- Provide legal advice and draft legal opinions / legal documents to ensure that business units operate within the legal framework.
- Conduct factual problem and dispute analysis through consultations.
- Assess contingency and reliability of available evidence and burden of proof.
- Conduct legal research on legal aspects of disputes or problem areas and provide legal opinion where necessary.
- Prepare memoranda to external attorneys and counsel as and when required.
- Track progress of implementation of outcomes of legal opinions.

**Manage Board Governance**:

- Responsible for ensuring that the legal framework and any supporting policies and procedures are clearly documented.
- Develop and implement processes to promote and sustain good corporate governance.
- Manage that the board and board committee charters and terms of reference are kept up to date and understood.
- Ensure that statutory documentation is properly compiled and timely circulated (board papers, register of Directors, Minutes, Articles, legislation for Board) and assist board committees with drafting of yearly work plans.
- Report to the company Board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act.
- Responsible to ensuring that company's annual financial statements are sent in accordance with the Act, to all the stakeholders entitled to it.
- Monitor compliance to Corporate Governance and compile a report to Board and EXMA.

**Board of Directors' Support and Administration**:

- Advise the Board of Directors, through the chairperson, on all governance matters, and consider any improvements that could strengthen governance of the company.
- Draft Board and Committee meeting minutes and distribute the required actions to the relevant business units for implementation.
- Provide comprehensive practical support and guidance to directors, with particular emphasis on supporting the non-executive directors, the chairman of the board, the chairpersons of committees and the audit committee.
- Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board committee deliberations and raise matters that warrant attention.
- Monitor the implementation of the actions by various stakeholders and provide an evaluation report to EXMA and Board Committees.

**Management of Board and Committee Processes**:

- Plays a leading role in good governance by helping the Board and its committees’ function effectively and in accordance with their terms of reference and best practice.
- Manage meetings scheduling, proactively drafting the agenda, and ensuring that the presentations drawn are of high-quality up-to-date information prior to the meetings.
- Provide enabled environment for directors to contribute fully to board discussions and debate and to enhance the capability of the Board for good decision making.
- Manage and pursue follow up actions and report on matters arising.

**Management of Subsidiary Compliance to Corporate Governance**:

- Ensure a subsidiary company policy exists to govern the relationship between the company and the subsidiary.
- Ensure subsidiaries have statutory regulations in place listing company secretary, directors, auditors and who are tasked to maintain statutory records.
- Report to EXMA and Board on the level of governance performance of subsidiaries and make the necessary recommendations to action remedies to existing gaps.

**Board Development**:

- Build effective working relationships with all board members, offering impartial advice and acting in the best interests of the company.
- Promote board development by assisting in the proper induction, orientation, ongoing training and education of directors with all development processes including board evaluation.
- Instrumental in the implementation of a rigorous annual board, committee and individual director assessment in their fiduciary an