Administrator (Finance)

7 days ago

Pretoria, South Africa Bidvest International Logistics Full time

**Job Purpose**:
Managing of Expenses of Rosslyn Business Units. Provide financial support to all the facilities within the Rosslyn Business Unit. The incumbent must be able to identify examples of service excellence and targets continuous improvements within the department.**
Qualifications & Experience**:
Key Responsibilities**:
Customer Satisfaction Effective communication with customers and suppliers regarding financial matters. Query resolution must be done timeously and within agreed deadlines. Continual communication and feedback to SAC, GM, Facility Managers and Head Office departments. Identify examples of service excellence and targets continuous improvements in these areas. Operations To ensure that all administration functions are completed as per company procedures. Continually identifying and implementing process improvements. AP Orders & Invoices: Creditor Invoices Coding of supplier invoices; Reviewing of Invoices and obtaining approvals. Batching of Invoices, give to SAC for approval. Creditors Accounts, Statements & Remittances New vendor take on and maintenance of existing Supplier accounts Ensure that deadlines are met and Suppliers and Service Providers are aware of the deadline set for payments Review statements and ensure that any overdues are resolved Ensure that all Remittances are sent to Suppliers after month end payment Expediting on time payment of invoices Month End: Journals Preparing of all journals ensuring correct backup is provided. SAC to pre-approve Expense Accrual Listing Prepare and maintain monthly accrual listing Ensure Accruals balance to GL Transaction Listing Submit final Accrual Listing to SAC Casual Labour Casual Labour recon to be done and submitted to SAC for review Income Statements Ensure that Expenses on Income Statements are complete and accurate for the relevant departments Provide relevant commentaries and submit to SAC General: Maintenance of Approved Supplier and Customer Accounts ensuring company documents, contracts, rate structures and contact details are up to date. Maintenance of Revenue and Expenses section on RCF for the relevant departments Support completion of Forecast and Flash for the relevant departments - flash figures to be submitted to SAC timeously Managing Forecast and Flash for Support Services Assist with commentaries/explanations for consolidated Forecast and Flash to be submitted to HO Support Bi-Annual Asset Verifications. Support in budget process. Liaising with and assisting HO regarding any finance queries Filling of all relevant Finance Documentation including Archiving. Confidentiality Understands the sensitivity of dealing with queries. Ensure that all information gathered by filling correspondence is kept confidential. Visually displays an attitude of complete confideniality. Other Adhoc and additional tasks when required. Complies to the Occupational Health and Safety Laws. Follows all relevant ISO procedure. Brings probable risk and associated implication to the attention of line management.

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