Executive Personal Assistant to CEO

2 days ago


Johannesburg, South Africa SA JOB PLACEMENT Full time

**Education**:

- Minimum Matric or Grade 12 equivalent.
- Formal Executive Assistant Training
- Tertiary Degree/ Diploma beneficial

**Skills/Experience required**:

- A minimum of fifteen - 15 to 20 years as an Executive Assistant to a CEO
- Public relations OR Sport industry experience will be highly advantageous

**Duties and responsibilities**
- Acting as the first point of contact to the CEO
- Managing diaries and organising meetings and appointments, schedules and often controlling access to the CEO
- Booking and arranging travel, transport, car rentals, drivers and accommodation (comparing websites for ticket options).
- Managing the CEO diary
- Drafting correspondence
- Drafting meeting minutes (from written notes to narration)
- Compile / review project plans/ ideas and payment statements
- Draft professional services agreements
- Prepare regular reports
- Ensure the company’s corporate identity is adhered to
- Liaise with other staff members on behalf of CEO
- Schedule or facilitate meetings
- Research information for business plan preparation.
- Research information for business meetings.
- Writing of letters and high-end correspondence.
- Manage the diaries and schedules of senior management
- Monthly management of travel and expenses processes
- General administrative support which includes - producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
- Answering phones when CEO is not able to, taking messages and responding where necessary
- Liaise with clients and business guests if required
- Be able to multitask taking instructions from executive and C-level directors and keeping a record of tasks on a spreadsheet and update daily.
- Organising events and conferences.
- Drop of and pick up of items as and when required amongst other Adhoc responsibilities
- Reminding the CEO/Executive management of important tasks and deadlines.
- Miscellaneous tasks to support CEO
- Monthly management of travel and expenses processes

**Job Types**: Full-time, Permanent



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