HR Coordinator

2 weeks ago

Johannesburg North, South Africa Ivanhoe Mines Full time

_**ROLE PROFILE**_
- **HR Coordinator, Kamoa**_

**Purpose of Department**

To manage the expat HR matters of Kamoa Copper SA

**Core or Support function**

Support

**Direct Supervisor / Line Manager Role Title**

HR Manager of Ivanhoe Mines

**NUMBER OF REPORTS**

**Role Titles of direct reports**
- Senior HR Officer (X1)

**Committee Membership**

**ROLE PURPOSE**

To recruit a skilled HR workforce for Kamoa Copper SA and Kamoa Services SA. The incumbent manages the full recruitment cycle, works on local, national and global searches and leverages technology and analytics to improve recruitment and business planning. The incumbent is also responsible for expat HR management, such as contracting, onboarding, contract renewal, promotion and other staff changes, termination, timesheet management, HR system/record maintenance, HR reporting, and work with other departments to fulfil ad hoc HR jobs.

**Work of the Role (KPA)**

**Manage the recruitment cycle**
- **Manage recruitment to ensure the best skills are hired for optimised production**_
- Plan and participate in strategic planning meetings with functional/market leadership and key business partners of all levels to understand current and upcoming requirements to build a strategy on effective recruitment activities for positions within area of responsibility
- Conduct quarterly review meetings with head of Departments and key business partners to provide an overview of recruiting achievements as well as opportunities to improve hiring performance moving forward
- Lead additional recruitment initiatives as needed
- Proactively implement the Labour Plan
- Collaborate with the hiring manager to determine the best skills profile for the position
- Manage the selection, appointment and contracting of employees
- Ensure that there are up to date role profiles in place and use these to generate the job adverts
- Ensure that recruitment process is compliant with all the relevant laws
- Manage the shortlisting process, interview process and drive the signature collection process
- Ensure the scoresheets are accurate and available
- Raise RESI (Request to Employ Specific Individual) for signatures
- Manage the onboarding process
- Leverage analytics to support recruiting efforts and business planning decisions
- **General HR Administration**_
- The incumbent is also responsible for expat HR management, such as contracting, onboarding, contract renewal, promotion and other staff changes, termination, timesheet management, HR system/record maintenance, HR reporting, and work with other departments to fulfil ad hoc HR jobs.
- **Implement best practices and drive continuous improvement**_
- Act as a key point of contact to support the implementation of global initiatives within the function
- Utilize recruitment systems effectively following key standards, documenting key actions, recommending improvements, and ensuring all data is accurate for reporting purposes
- Drive continuous improvement in the recruitment cycle
- **Manage and monitor the implementation of the labour budget**_
- Receive phase-specific labour budget and implement it accordingly
- Make decisions about remuneration offers within the limitations of the labour budget
- Provide daily and ad-hoc reports
- **Manage the transfers, promotions, demotions and termination of employees**_
- Proactively define, coordinate and execute the transfer process in line with company policies, plans and governance structures

Ensure that terminations and disciplinaries are conducted fairly and within the policy guidelines
- _Policy, standards and SOPs implemented_
- _Compliance_
- _Zero penalties / fines_
- _Labour budget_
- _Annual and Planning Leave_
- _Leave Reports_
- _Employment Contracts_
- _Hiring performance_
- _Analytics and technology leveraged_

**Stakeholder management: Ensure optimised customer experience and service throughout the value chain**
- **Manage relationships with stakeholders to enable resource optimisation**_
- Promote alignment by understanding and communicating the recruitment and labour plan and requirements throughout the organisation to enable business-wide collaboration and knowledge sharing
- Balance interests of a variety of stakeholders, readjusting priorities to respond to pressing and changing demands
- Manage stakeholder relationships and quality of service delivery to ensure successful overall business results
- Nurture a high level of partnership and collaboration with HODs in area of responsibility to drive proactive talent acquisition planning
- _Customer satisfaction index_
- _Sustainable relationships_

**People: Coordinate, monitor and supervise the performance of direct reports**
- **Coordinate, monitor and supervise the performance of direct reports**_
- Clearly define goals and objectives and provide direction, coaching and regular feedback
- Ensure performance contracts are implemented and that performance reviews are conducted
- Ensure timesheets, leave, and travel re

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