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Executive Pa

2 weeks ago

Johannesburg, South Africa Avacare Health Group Full time

**Education & Skills**:

- Bachelor’s degree in Business Administration or similar
- Minimum of 3-5 years project management and executive support required, specifically with supporting multiple executive staff members, and interacting with key stakeholders
- Must be able to demonstrate familiarity with the needs of a CFO/CIO
- Must possess excellent written communication and presentation skills with a strong editorial ability
- High level of proficiency with MS Office suite is essential

**Additional Competencies**:

- Analysis/Reasoning: Examines data to grasp issues, draw conclusions, and solve problems.
- Managing Projects: Structures and directs work on projects or programs.
- Written communication skills: Drafts and edits high quality written materials and correspondence.
- Verbal communication skills: Displays a high degree of diplomacy, collaboration and problem solving.
- Attention to Detail: Diligently attends to details and pursues quality in accomplishing tasks.
- Problem Solving: Resolves difficult or complicated challenges.
- Adaptability & Flexibility: Adapts to changing business needs, conditions, and work responsibilities.

**Responsibilities**:

- General Office Operations
- Ensures optimum use of CFO/CIO’s and EXCO’s time and effective operations of the CFO/CIO’s office.
- Prepares and manages the budgets for the CFO/CIO’s office.
- Coordinates logistics for internal and external meetings and speaking engagements on behalf of the CFO/CIO.
- Collaborates with and aids the Leadership Team on an as-needed basis.
- Supports the CFO/CIO in holding Leadership Team members accountable to timelines and commitments.
- Special Projects Coordination
- Oversees special executive-level projects and independently executes special strategic projects, research, and assignments.
- Manages timelines, delegates tasks, generates progress reports, and monitoring overall project progression.
- Executive Assistance
- Drafts and initiates correspondence, announcements, research, materials, and briefings for speaking engagements, meetings, events and conferences.
- Attends and participates in internal and external meetings with the CFO/CIO as needed.
- Provides executive-level “problem solving” support for CFO/CIO.
- Assesses the urgency and importance of situations and takes the appropriate action to determine the necessary level of CFO/CIO involvement.