Deputy Director: Administration Office of The CEO

**Qualification**

A National Diploma / Degree at NQF 6.

**1. Knowledge**

a) Knowledge of Government and Parliamentary processes.

b) Knowledge of Departmental policies, processes and procedures.

c) An extensive knowledge of Finances processes, Human resource procedures, and Administration.

d) Understanding of corporate governance systems.

e) Good knowledge and understanding of PFMA & PSR.

f) Basic understanding of the NSI.

**2. Skills**

a) Financial Management

b) Planning and organizing

c) Change management

d) Influencing skills

e) Service delivery and innovation

f) Customer orientation and service

g) Problem solving skills

h) Policy development

i) Communication (writing, presentation & verbal)

j) Computer literacy

k) Analytical skills

l) Negotiations

m) Stakeholder liaison

n) Project management

o) Stakeholder management

**3. Personal attributes**

a) Ability to work with diverse people

b) Ability to work under pressure

c) Ability to work independently

d) Team player

e) Be innovative and creative

f) Ability to analyse and resolve problems in the daily operations of the CEOs office.

g) Ability to prioritize work schedules and meet commitments and deadlines.

h) Can work in high pressured environment

**4. Experience**

3years experience in at least two of these areas; (Administration, Planning, Reporting and Governance) within the Senior Management Office.

**1. Strategic and Annual Planning and Reporting
- 30% of work load**

a) Coordinate inputs, conduct desktop research, consult relevant stakeholders (NACI council, experts, staff, etc.) and draft strategic and annual performance plans

Result: a) Strategic and annual performance plans drafted

b) draft presentations and submissions to Council, Minister and Parliament

Result: b) Presentations and submissions to Council, Minister and Parliament drafted

c) Facilitate the publication process for approved plans and reports

Results: c) Reports and plans published in relevant platforms and agreed format

d) draft quarterly and annual reports

Results: d) quarterly and annual reports drafted

e) draft submissions to Council, and Minister

Results: e) submissions to Council, Minister and Parliament drafted

f) Monitor Secretariats’ project performance

Results: f) Secretariat projects’ performance monitored

g) coordinate and manage the CEO projects

Results: g) CEO projects coordinated and managed

h) Arrange and coordinate quarterly reviews and planning sessions

Results: h) quarterly reviews and planning sessions arranged

**2. NACI Board/Council Secretariat
- 15% of work load**

a) Facilitate the approval and submission of Advice to the Minister

Results: a) Draft Advice memo(s)

b) Coordinate and manage activities (including launch of STI Indicators

Results: b) Council and EXCO activities

c) Report-flagship project) of Council and EXCO

Results: c) coordinated and managed

d) Arrange Council and EXCO meetings

Results: d) Council and EXCO meetings arranged Facilitate agenda setting

e) Manage interface between Council, Director-General (DG) and Minister

Results: e) Interface between Council, DG and Minister

f) Facilitate dissemination of all reports after Advice Letters have been presented to Minister

Result: f) Number of reports disseminated to relevant stakeholders

g) Ensure all Council and EXCO decisions are in compliance with the NACI Act and DSI policies

Results: g) Minutes are captured accurately

h) Ensure highest form of corporate governance is maintained including the implementation of the

Council charter.

Results: h) Ensuring Council and EXCO decisions are implemented

Results: i) Council charter implemented.

**3. Financial Management and Coordination
- 15% of work load**

a) Manage MTEF and operational budgeting processes

Results: a) Relevant budgets submitted on time in the appropriate formats

b) Manage expenditure control and monitoring

Results: b) No unplanned expenditure over-or under-runs

c) Develop and provide responses to all related queries from Finance

Results: c) Timeous and accurate responses to queries from Finance

d) Facilitation of collaborative administrative function within and in support of the CEO office

Result: d) Ensure effective functionality in the office of the CEO

4. Administration and coordination across NACI

a) Manage and create all administrative processes and projects within the CEO’s office

Results: a) Coordinated office operations and procedures enabling effectiveness and efficiency Compliance with NACI administrative processes

b) Monitor adherence to DSI and NACI policies

Results: b) Compliance with DSI and NACI policies

c) Manage quality assurance of all documentation and submissions

Results c) High quality documents and submissions managed

d) Monitor all submissions

Results: d) Submissions are processed timeously

e) Coordinate Secretariat and management meetings

Results: e) Meeting records kept

f) Develop and provide responses to all related queries