Deputy Director: Administration

**Gauteng**, Tshwane (Pretoria)**

**R 49610 - R 49617 Monthly**

**PURPOSE: To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) Office. Providing Secretariat to the NACI Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource coordination, communication, records and knowledge management, manage CEO projects, events coordination and office management.**

**1. Strategic and Annual Planning and Reporting**:
**a) Coordinate inputs, conduct desktop research, consult relevant stakeholders (NACI council, experts, staff, etc.) and draft strategic and annual performance plans.**
**b) draft presentations and submissions to Council, Minister and Parliament.**
**c) Facilitate the publication process for approved plans and reports.**
**d) Draft quarterly and annual reports.**
**e) Draft submissions to Council, and Minister.**
**f) Monitor Secretariats’ project performance**
**g) Coordinate and manage the CEO projects**
**h) Arrange and coordinate quarterly reviews and planning sessions**

**2. NACI Board/Council Secretariat**:
**a) Facilitate the approval and submission of Advice to the Minister.**
**b) Coordinate and manage activities (including launch of STI Indicators.**
**c) Report-flagship project of Council and EXCO.**
**d) Arrange Council and EXCO meetings**
**e) Manage interface between Council, Director-General (DG) and Minister**
**f) Facilitate dissemination of all reports after Advice Letters have been presented to Minister**
**g) Ensure all Council and EXCO decisions are in compliance with the NACI Act and DSI policies.**
**h) Ensure highest form of corporate governance is maintained including the implementation of the Council charter.**

**3. Financial Management and Coordination**:
**a) Manage MTEF and operational budgeting processes.**
**b) Manage expenditure control and monitoring.**
**c) Develop and provide responses to all related queries from Finance.**
**d) Facilitation of collaborative administrative function within and in support of the CEO office.**

**4. Administration and coordination across NACI**:
**a) Manage and create all administrative processes and projects within the CEO’s office.**
**b) Monitor adherence to DSI and NACI policies.**
**c) Manage quality assurance of all documentation and submissions.**
**d) Monitor all submissions**
**d) Submissions are processed timeously.**
**e) Coordinate Secretariat and management meetings.**
**e) Meeting records kept.**

**5. Communication**:
**a) Coordinate the collation and dissemination of information within the Secretariat.**
**a) Effective information and knowledge flows within the Programme.**
**b) Manage external liaison as instructed by the CEO.**
**b) Queries responded to timeously and effectively**

**6 Records and knowledge management**:
**a) Recording of all meetings in Alfresco**
**b) Development of knowledge management tools**
**c) Development of knowledge management strategy**

**REQUIREMENTS**:
**Experience**:
**Knowledge**:
**a) Knowledge of Government and Parliamentary processes.**
**b) Knowledge of Departmental policies, processes and procedures.**
**c) An extensive knowledge of Finances processes, Human resource procedures, and Administration.**
**d) Understanding of corporate governance systems.**
**e) Good knowledge and understanding of PFMA & PSR.**
**f) Basic understanding of the NSI.**

**Experience**:
**3years experience in at least two of these areas**:
**(administration, planning, reporting and governance) within**
**the Senior Management Office.**

**Qualifications**:
**A National Diploma / Degree at NQF 6.**
- For more information please contact:
**Andrea Doig