Administrative Officer A1
1 week ago
Duties/Pligte- Compiling test and exam schedules for MBChB I-VI in collaboration with the assessment office and timetabling administrator;- Central coordination and processing of all module marks in MBChB I-VI in collaboration with the relevant academic and clinical environments;- Providing administrative support for all committees and initiatives involved in quality assurance and oversight of assessments and marks in MBChB;- Managing progammatic assessments in the MBChB curriculum;- Ensuring the correctness of marks received from the academic environments and accurately processing these marks within the Unit;- Compiling final mark schedules for MBChB I-VI;- Taking responsibility for loading final module marks on Stellenbosch University's central system, as well as the learning management system (SUNLearn);- Providing support to Departments regarding Stellenbosch University's rules and processes pertaining to assessments;- Coordinating communication to students who have failed and need to repeat a module or year;- Assisting with monitoring student performance and referring students to appropriate support structures;- Collecting and reporting data on student performance and progression through the programme;- Reporting MBChB VI student progression to the Department of Health;- Providing ad hoc
- _ _administrative support within the MBChB Unit.
Job Requirements/Pos Vereistes- Post-school administrative/secretarial qualification, or at least three years' secretarial and/or administrative experience;- Experience with administrative support at the level of an academic department and/or division;- Experience of administrative support of students at undergraduate level;- Expertise and experience with the use of the administrative systems of a higher education institution;- High level skills with SUNLearn or an equivalent learning management system;- Advanced computer skills in Microsoft Office 365, including Excel, MS Word, Outlook, OneDrive, SharePoint and Teams;- Proven excellent communication skills and flowing language skills in at least English and one other official South African language;- The ability to function under pressure;- The ability to work independently and with mínimal supervision;- Accuracy and attention to detail;- Good organisational and time management skills;- The ability to prioritise effectively;- Excellent interpersonal skills.
Recommendation/Aanbeveling- Experience with the administration of undergraduate programmes/modules;- Experience in managing and processing assessment schedules, as well as marks;- The ability to take initiative and be proactive.
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