Procurement Officer

**JOB TITLE**: Procurement Officer

**DEPARTMENT**: Centre Of Excellence

**REPORTING TO**: Customer Service Manager

**LOCATION**: South Africa

**ADDITIONAL INFO**:
**PURPOSE OF POSITION**

All procurement-related requirements for the business and related activities should be centralized and managed. The procurement officer's role is to act as a bridge between the company and the supplier. To maintain supplier relationships and guarantee that our vendors contribute to our business strategy. To strengthen OTD and to avoid margin erosion at all times. To oversee all local pricing systems and verify that local pricing remains within proper tolerances. To ensure Gilbarco AFS as well as our selected vendors follow and adhere to business compliances. The role encompasses all Procurement related activities such as logistics (in bound & out bound), sourcing, buying, analytical data review, simplification & cost saving activities. This role calls for a very agile, resilient and strong individual with knowledge of having worked in all these areas of Procurement and that can manage multiple activities during the day.

**KEY RESPONSIBILITIES**
- Creating purchase orders in accordance with an internal SLA (24 hours) and distributing them to suppliers after receiving approval
- Weekly business reporting on all active orders with accompanying updated ETDs
- Providing essential input to internal teams outside of weekly open order reporting as needed
- BBBEE certificate management for all providers
- Managing and developing relationships with suppliers
- Managing and maintaining current local prices, as well as ensuring that the pricing team has access to the most up-to-date price lists.
- Managing supplier lead times and lead time reduction opportunities - working closely with our Warehouse Manager to avoid any stock outages (related to KanBan)
- Managing agent in charge of all accommodation and travel reservations
- Strategic procurement activities to reduce costs and avoid equipment overcapitalization.
- Price / RFQ processes and negotiations
- Sourcing of vendors as needed.
- Vendors spend segmentation and trends through spend analysis.
- Any further help needed by the company in terms of sourcing and logistics.
- Ability to identify savings and implement related action plans to drive optimal procurement and costs across various business units.
- Must be able to work without supervision.
- Must be a self-starter.
- Must be able to take ownership and responsibility of all activities.

**DELEGATION OF AUTHORITY**

N/A

**POSITION RELATIONSHIPS**

**Internal**
- Projects team
- Sales team
- Operations team
- Warehouse Team
- Customer Service Team
- Support Team
- Internal Staff of various departments
- Company Leadership Team (all functions)

**External**
- Suppliers Local
- Suppliers International
- Intercompany Factories
- Local and International Distributors
- Freight Forwarding Companies

**MEASURES OF PERFORMANCE (INDICATORS)**

**Leading**: Supplier retention and improvement, Margin protection

**Lagging**: On time response and delivery / SSDR (supplier service defect rate reports)

**PERSONAL QUALIFICATIONS & EXPERIENCE**

**Education/**achievements***
- Degree in relevant field
- Diploma or Degree in relevant field

**Experience/**Knowledge**
- 3-5 years’ experience in Procurement and/or Supply Chain related Role
- In-depth knowledge of Procurement & Sourcing functions.
- Vendor management experience
- Supply chain and Logistics knowledge - imports and exports included.
- SAP Business One experience.
- Strong interpersonal and reporting skills
- Procurement / Sourcing / Supply Chain studies.
- Import and export knowledge

**Specific Skills**
- Attention to detail.
- Strong Excel dashboard and visual presentation skills
- Strong negotiation skills
- Strong analytical skills.
- Strong teamwork attitude
- Strong time management skills
- Dedication to deadlines and due dates
- Problem solving and decision-making skills.
- Strong time management skills

**Potential Skills [Runway for growth]**

**ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**

**Competency** **Descriptors**

**Customer Obsessed**
- Demonstrates deep understanding for customer expectations
- Holds others accountable for meeting customer needs
- Addresses gaps in the team’s ability to meet emerging customer needs

**Inspiring**
- Thinks beyond the day-to-day, taking a long-term, big-picture view of the business
- Leads the team to pursue possibilities that will create sustainable value

**Build extraordinary **Teams***
- Works collaboratively across the business.
- Is viewed as a team player by peers, co-workers and supervisor(s).
- Motivates and engages teammates by asking for their input and listening to their ideas.
- Is engaged and supportive of continuous improvement
- Treats all associates with respect, earns trust, and supports diversity in all of its forms
- Is a team player; understands co-workers’ contributions and recognizes accomplishments