Procurement Officer

**JOB TITLE**:Procurement Officer

**DEPARTMENT**:Centre of Excellence

**REPORTING TO**:Middle East & Africa - Customer Service Manager**:**PURPOSE OF POSITION**
**Procurement**

All procurement-related requirements for the business and related activities should be centralized and managed. The procurement officer's role is to act as a bridge between the company and the supplier. To maintain supplier relationships and guarantee that our vendors contribute to our business strategy. To strengthen OTD and to avoid margin erosion at all times. To oversee all local pricing systems and verify that local pricing remains within proper tolerances. To ensure Gilbarco AFS as well as our selected vendors follow and adhere to business compliances.

**KEY RESPONSIBILITIES**
- Creating purchase orders in accordance with an internal SLA (24 hours) and distributing them to suppliers after receiving approval
- Weekly business reporting on all active orders with accompanying updated ETDs
- Providing essential input to internal teams outside of weekly open order reporting as needed
- BBBEE certificate management for all providers
- Managing and developing relationships with suppliers
- Managing and maintaining current local prices, as well as ensuring that the pricing team has access to the most up-to-date price lists.
- Managing supplier lead times and lead time reduction opportunities - working closely with our Warehouse Manager to avoid and stock outages (related to KanBan)
- Managing agent in charge of all accommodation and travel reservations
- Strategic procurement activities to reduce costs and avoid equipment overcapitalization
- Price / RFQ processes and negotiations
- Sourcing of vendors as needed
- Vendors spend segmentation and trends through spend analysis
- Any further help needed by the firm in terms of sourcing and logistics.

**POSITION RELATIONSHIPS**
**Internal**:

- Projects team
- Sales team
- Operations team
- Warehouse Team
- Customer Service Team
- Support Team
- Internal Staff of various departments
- Company Leadership Team (all functions)

**External**
- Suppliers Local
- Suppliers International
- Intercompany Factories
- Local and International Distributors
- Freight Forwarding Companies

**MEASURES OF PERFORMANCE (INDICATORS)**

**Leading**: Supplier retention and improvement, Margin protection

**Lagging**: On time response and delivery / SSDR (supplier service defect rate reports)
**PERSONAL QUALIFICATIONS & EXPERIENCE**
**Education/achievements**:

- Matric
- Matric with supply chain experience **(p**referred**)**

**Experience/Knowledge**
- In-depth knowledge of procurement & Sourcing functions.
- Strong interpersonal and reporting skills
- Procurement / Sourcing knowledge
- Import and export knowledge
- 5 years’ experience in a supply chain role. **(p**referred**)**:

- Supply Chain studies. **(p**referred**)**

**Specific Skills**
- Attention to detail
- Strong Excel dashboard and visual presentation skills
- Dedication to deadlines and due dates
- Problem solving and decision-making skills
- Strong teamwork attitude
- Strong time management skills
- Strong stress management skills

**ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**

**Customer Driven**:

- Gains insight into customer needs.
- Identifies opportunities that benefit the customer.
- Builds and delivers solution that meet customer expectation.
- Establishes and maintains effective customer relationships.

**Collaborative**
- Works cooperatively with others across the organization to achieve shared objectives.
- Represents own interest while being fair to others and their areas.
- Partners with others to get work done.
- Credits others for their contributions and accomplishments.
- Gains trust and support of others.

**Inclusive**:

- Seeks to understand different perspectives and cultures.
- Contributes to a work climate where differences are valued and supported.
- Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
- Is sensitive to cultural norms, expectations, and ways or communicating.

**Accountable**:

- Follows through on commitments and makes sure others do the same.
- Acts with a clear sense of ownership.
- Takes personal responsibility for decisions, actions and failures.
- Establishes clear responsibilities and processes for monitoring work and measuring results.
- Designs feedback loops into work.

**Champions VBS**:

- Identifies and creates the processes necessary to get work done.
- Separates and combines activities into efficient workflow.
- Seeks ways to improve processes, from small tweaks to complete reengineering.
- Is a simplifier, focused on cutting through complexity.
- Prioritizes to the critical few - focuses on what matters most.

**Self-Aware**:

- Reflects on activities and impact on others.
- Proactively seeks feedback about shortcomings.
- Admits mistakes and gains insight from experiences.
- Knows strengths, weaknesses, opportunities, and limits.

**Pioneering**: