People Consultant I

**Job Summary**:
To provide a full generalist HR functions to the relevant business unit(s), including recruitment, performance management, training and development, IR and general HR administration and reporting. The role may also require managing an HR Assistant.

**Key Responsibilities and Deliverables**:
Effective recruitment, selection and on-boarding
- Identify recruitment need and what the business is looking for and create and load advertisement on recruitment portal
- Screen CV’s and perform initial screening interview, including reference checks
- Draw up Letters of Offer; once signed, ensure completion of full Engagement Pack
- Liaise with line to co-ordinate induction and training
- Ensure compliance in terms of internal B Band recruitment process

Effective management of the performance management system
- Co-ordinate and facilitate HR component of scorecard within agreed deadlines
- Ensure business meets all scorecard deadlines and that the process is as fair and objective as possible
- Create/review individual PDP’s to identify training and other development needs as per agreed schedules Liaise with Training and Development specialists to follow-through on identified development needs **Effective training and development within the business unit(s)**:

- Ensure new engagements are booked on the system for mandatory training and that relevant individuals are properly informed
- Identify training needs within business unit (s) and/or respond to training request from manager
- As required, liaise with L & D Co-ordinator to source training providers and courses for specific needs
- As required, facilitate training courses
- Ensure training plans are constantly updated
- Follow-up in terms of training absenteeism
- Co-ordinate and monitor successful implementation of learnerships, including following-up on training, observing mentor/learner meetings and assisting to resolve feedback from learners on their progress
- Ensure all relevant details are communicated to Group & L&D functions respectively
- Track progress of results
- Communicate results to line managers
- Inform line managers of possible risk areas

Effective handling of all poor performance and IR-related matters
- Continually advise line managers on appropriate disciplinary action to be taken and ensure business always complies with Smollan’s disciplinary code
- Update disciplinary tracking system
- Send telegrams to employees who have absconded
- Ensure performance problems are addressed through performance counselling and/or corrective action
- As required, educate and inform business on Smollan’s IR policies and procedures
- Sign off on all IR matters and ensure appropriate outcome is given
- Facilitate conciliations and represent business unit at CCMA
- Organise chairperson and related logistics for all enquiries
- Follow-up on CCMA cases

Effective administration, data management and reporting
- Ensure accurate payroll documentation (scheduled and/or ad hoc) is sent through to Payroll within agreed deadlines and follow-up on queries and outstanding issues
- Ensure employees above the medical aid threshold are on the Smollan medical aid
- Ensure all benefits claims are processed and follow-up to ensure resolution o Pension Fund
- Ensuring pension fun claims and queries are handle and escalated
- Follow up on tax directives o Death claims
- Overseeing and ensuring death claims are actioned accordingly
- Liaising with the deceased’s family for required documentation
- Ensure accurate data management and reporting
- Ensure distribution of payslips to relevant managers
- Follow-up on general administration issues
- Ensure proper filing, document management and good house-keeping
- Perform regular HR audits as required
- Pulling and compiling Employment Equity reports
- Compiling annual salary increase files
- Creating and distributing annual increase letters
- Systems o Signify
- System navigation
- Scorecard and objective navigation
- SMF
- System navigation o VIP
- VIP reports
- VIP recons
- Metrolfile o Document management o System navigation

Effective people management
- Continually inspire, motivate and develop HR Assistant(s) to understand what is expected of them
- Take full responsibility for performance of all direct reports, motivating and managing them in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management:

- Recruitment
- Development
- Remuneration and Rewards
- Performance Management
- Career path planning
- On-the-job training, coaching & mentoring

Effective teamwork and self-management
- Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
- Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
- Follow through to ensure that personal quality and productivity standards are consistently and accurately maint