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Events and Production Administrator

3 weeks ago

Cape Town, South Africa Eclipse Communications Full time

**Title**: Events and production administrator

**Reporting**: ?? Group Director: events and production
We are looking for an Events and Production Administrator who is ambitious and eager to join Eclipse Communications.
They will have the opportunity to work on exciting projects and events.

**Responsibilities**:
**Project management support**: tracking of all supplier deadlines against deliverables, managing of client status reports and project timings.

**Suppliers**: track and trace invoices, recons, update budgets with the finance team, source for quotes, etc.

**Research**: venues, locations, technical, gifting and other areas that will be part of the brief
Manage all logistics and projects timeline for our gifting division
Regular updates of briefing documents - talent, MC, suppliers etc

**Administration**: File all invoicing, project plans, meeting minutes, documents etc. per project on the GDrive, update and up keep of supplier databases; tracking and scheduling of meetings; follows with suppliers and new business

**Event and production support**: Attending events and to run production schedules and timings, supplier deliveries etc.

**Travel and accommodation**: Booking of transfers, transport vouchers, accommodation, flights etc.

**Courier**: sourcing quotes, booking, tracking, damage and quality control etc.
Should be able to work flexible hours
**Requirements**:
Two+ years of experience in events and production administration
A consistent track record of building sustainable relationships in various industries with suppliers and service providers
Problem solver; intelligent and creative
Event skills, including the potential to assist with co-ordination
Self-confidence and assertiveness
Strong self-management and time-keeping skills
Organised and efficient, with exceptional attention to detail
Exceptional inter-personal skills and the ability to think on their feet