Receptionist

1 week ago

Brackenfell, South Africa Ribbens Office National Full time

Ribbens Office National seeks punctual, friendly and well organized Front desk Receptionist/Administrator that thrives in increasing efficiency and executes smooth operations at the front desk and in the office.

The Receptionist is responsible for portraying a professional image either by phone or in person with students, clients, suppliers, staff, facilitators and all other stakeholders. This position is critical to the institution and the fulfillment of the duties and responsibilities contribute to its overall success.
- **Managing front desk effectively**: Welcome clients as they arrive and offering beverages, Call screening and walk in screening, Opening and closing of doors, Provide office support services in order to ensure efficiency and effectiveness, Report when the phone is not working and any other incidents, Keeping the workplace clean and tidy, and returning files or books when not in use.
- **Telephone and Switchboard**:Manage the switchboard in an efficient, effective, courteous and prompt manner, respond to public inquiries and direct appropriately, distribute messages promptly, screen and direct all calls to relevant staff members
- **Office Administration**:Attendance of staff, monitoring cleaning schedules, research on tenders**, **keep all lists of staff members and contact details are kept up to date.
- Administrative duties in the form of keeping excel sheets up to date, follow up on data and report back to management.
- **Qualification and experience required**:

- 2-3 years’ experience in a similar role.
- Minimum of 2-3 years in Reception/Admin/Customer Service
- Fluent languages in English and Afrikaans, a third language would be advantageous.
- Relevant Diploma or qualification in a similar field
- Reception experience compulsory

**Salary**: R6,000.00 - R8,000.00 per month

**Experience**:

- Administrative office procedures, practices and equipment: 4 years (required)

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