Procurement Administrator

Contact person for this position:
Amori Prinsloo

**A leader in cell phone accessories who offers a wide range of products from leading manufacturers to enhance your mobile experience is looking to employ a Procurement Administrator with experience in the Telecommunication Industry.**

**LANGUAGE**

Fluent in English (Able to communicate with the staff)

**SALARY**

R20 000 to R30 000 CTC depending on experience

**COMMENCEMENT DATE**

As soon as possible

**AREA**

Gauteng - Woodmead

**REPORTING TO**

Procurement team Leader

**PURPOSE**

The profile of a Procurement Assistant is to assist the Procurement Team Leader to maintain stock levels, ensure that fast moving products are always available. Monitor stock movements in order to identify products that are becoming obsolete. Source new products and keep up to date with new products that are being launched. Negotiating prices with suppliers. Assist with stock takes and investigating variances.

**QUALIFICATIONS AND EXPERIENCE**
- Matric or higher
- **Advance Excel**:

- **Pastel Evolution** (a must)
- 2-3 years’ experience in a purchasing/procurement role
- Stock imports and supplying Customers.
- Working with Sales Representatives
- About 3 years’ experience

**DUTIES**
- Sales orders
- Quotations
- Loading of Item Codes
- Loading Purchase orders and GRV’s
- Notify Sales of stock received.
- Ensuring goods received are checked and loaded timeously onto the system.
- Following up on back orders with suppliers and confirming ETA’s
- Sending out the daily ETA report
- Assisting with queries on new products, pricing, and availability
- Working closely with clearing and forwarding agents for timeous deliveries of imports and exports
- Notifying suppliers of faulty stock and arranging returns, ensuring Returns to suppliers are processed.
- Calculating landed cost
- Calculating estimated landed costs prior and submitting to sales for approval
- Completing price approval forms and submitting for approval
- Monitoring landed costs on products to ensure a stable GP.
- Ensuring all backorders are fulfilled for corporate and retail clients
- Ensure that new codes are created and maintained on the system and that pricing is always accurate
- Load images on Pastel
- Updating and loading pricing on Pastel
- Allocating Barcodes to new items
- Ensure that Bills of Material are created and maintained correctly.
- Manage Suppliers and review their level of service and product quality on a regular basis.
- Ensure compliance and maintenance of ISO 9001:2008 policies and procedures pertaining to procurement.
- Assist with ad hoc requests.

**SKILLS AND SPECIFICATIONS**
- Should have good oral and written communication skills.
- Ability to efficiently lead, delegate and motivate staff members.
- Strong interpersonal, negotiation skills and the ability to network with suppliers.
- Advanced Excel skills in order to design reports as required.
- Pastel Evolution a Must
- Be able to work with sales Staff.
- Very organized.

**SECONDARY DUTIES**:

- Ability to understand the whole process ’from supplier’s supplier to customer’s customer.’
- Assist in resolving supply issues experienced daily and reporting back to management.
- Ability to work under pressure.
- Willingness to work unusual hours if required.