Business Procurement Administrator

5 days ago

Western Service Rd Woodmead Sandton South Africa SGS Full time R250 000 - R400 000 per year
Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description
  • Sole point of contact for business procurement needs
  • Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
  • Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals
  • Ensure the receipt of goods is timely and correctly recorded
  • Ensure any issues on quality, service delivery or supplier's performance are reported so that Procurement can address with the supplier.
  • Ensure Preferred Suppliers are used.
  • Insist on usage of vetted Preferred Suppliers and reduce significantly the need for 'once-off' suppliers.
  • Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
  • Purchase Requests
  • All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
  • Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accounting
  • Ensure no delays in processing and or approval process.
  • Receiving of services/goods
  • Co-ordinate with Receivers in business and based on their feedback, receive in IProc.
  • Order follow up
  • Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.

Supplier performance feedback

  • Investigate and report any discrepancies between order pricing and quantity vs supplier's invoice.
  • Report any quality issues to be taken up with supplier
  • Business Support
  • Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.

Procurement policies and procedures

  • Work with Procurement to achieve all KPIs
  • Ensure there is no deviation from policies, procedures and system processes
  • Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.
Qualifications

Education

  • Matric
  • Tertiary Qualification (preferred)

Experience

  • Procurement (1 year min)
  • Transactional Administration
  • Procure to Pay fundamentals and accounting.

IT Competencies

  • Oracle – IProc (preferable but not mandatory as training will be provided)
  • Proficient on MS Office applications, especially Excel and Word

Competencies

  • Attention to detail
  • Very organized
  • Initiative and proactivity
  • Innovation
  • Able to professionally collaborate across all boundaries.
  • Self confidence

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