Purchasing Assistant
7 days ago
**Role: Purchasing Assistant**:
Support the Executive Purchaser by handling various purchasing tasks and serving as a key liaison between the Purchaser, Warehouse, Finance, and Vendors to ensure smooth communication and efficient workflow.
**Skills**:
Detail oriented
Computer literate
Good verbal and written communication
Multitasker
**Associate Responsibilities**:
1. Purchase Order (PO) Management
- Generate and review daily and weekly reports of POs in the pipeline.
- Work with vendors and overseas agents to track delivery timelines and schedules.
- Monitor delays and promptly communicate them to the team as needed.
2. Data Analysis & Issue Resolution
- Analyze receipts report data to identify discrepancies, including short-shipped or missing orders.
- Investigate and resolve issues above with vendor and shippers, ultimately to get credit or get remainder.
3. Catalog & Spreadsheet Management
- Maintain master sheet of the product catalog in collaboration with Product Development.
- Track and update a spreadsheet of ongoing issues and related data.
4. Logistics Coordination
- Work with the warehouse, forwarders, and trucking companies to ensure an efficient and well-prioritized delivery schedule.
- Review Calendly for accuracy and resolve any container-related issues.
- Keep tab of shipment costs to identify savings and cost efficiency
- Work with customs brokers to make sure we file classification properly and save where feasible
5. Quality Control & Vendor Communication
- Communicate with different QC teams and vendors regarding any identified issues.
6. Financial Tasks
- Close POs and process billing.
- Schedule weekly prepayments and maintain a 4-8 week cash flow prepayment pipeline.
If you're excited about this opportunity and believe you're a great fit, we'd love to hear from you
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