Administrative & Bookkeeping Assistant - Ref:

5 days ago

Stellenbosch, South Africa Exceed Hr Full time

**Reference**: 7918 CDS
**Consultant**:Carina de Swardt
- **Administrative (40%)**:

- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and distribute internal and external correspondence, memos, and forms.
- Organize and maintain both electronic and physical filing systems.
- Monitor and maintain office supplies inventory and place orders as needed.
- Assist in the planning and execution of events, meetings, and other functions.
- Perform general clerical duties such as photocopying, faxing, and data entry.
- Assist in the onboarding process for new employees.
- Coordinate and liaise with other departments and external partners as needed.
- **Bookkeeping (60%)**:

- Record and maintain financial transactions, including purchases, sales, receipts, and payments.
- Reconcile bank and credit card statements on a regular basis.
- Prepare and submit VAT returns, if applicable.
- Process accounts payable and accounts receivable.
- Prepare and maintain accurate financial reports.
- Ensure compliance with relevant financial regulations, laws, and reporting requirements.
- Assist in budget preparation and monitoring.
- Manage payroll, deductions, and disbursements.
- Liaise with external auditors and tax consultants as needed.
- Assist in the implementation and maintenance of financial policies and procedures.

**Qualifications**:

- At least 2-3 years of relevant experience in administration and bookkeeping.
- Proficiency in Microsoft Office Suite, with advanced knowledge of Excel.
- Experience with accounting software, such as QuickBooks, Sage, or Xero.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- A diploma or degree in finance, accounting, or a related field is preferred.

**Job Types**: Full-time, Permanent

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