Outbound Supervisor

1 week ago

East London, South Africa JUMBO CLOTHING Full time

The Outbound Supervisor will be responsible to Drive, Manage, Deliver and plan all specifically assigned admin-related tasks of the business within the Outbound/Logistics Department of the JUMBO Warehouse. To ensure the efficient and effective functionality within the department and to be a support to the Head Of Department. To ensure efficient processing and record-keeping for the purpose of producing accurate daily reports. The Outbound Supervisor will be responsible for assisting the Head of Department to make sound business choices within their specific department / role.

**KEY RESPONSIBILITIES**:
**DAILY / MONTHLY TASKS**
- Creating purchase orders (WORKFLOW)
- HRPM (Time and Attendance system) - scheduling
- Data Capturing
- Daily Reporting
- HRPM - attach authorized leave forms
- Order Processing, Despatching and Record-keeping of Staff Uniforms
- Procurement, Despatching and Record-keeping of Chemicals (store level)
- Procurement, Despatching and Record-keeping of Stationery (store & head office)
- Allocation of pool vehicles to employees
- Allocation of trucks to drivers
- Ensuring vehicle inspection sheets are completed for all vehicle allocations
- Management of manifests and waybills for trucks for all store deliveries
- Processing and authorisation of truck drivers travel claims and box incentives
- Reconciliation of JUMBO fleet monthly fuel transactions
- Responsible for record-keeping and booking of services and repairs for JUMBO fleet
- Facilitation and booking of all services and repairs for JUMBO fleet
- Fuel Usage tracker for JUMBO fleet
- Procurement and Despatching of equipment and appliances for new store openings
- Procurement and Despatching of store fittings and fixtures
- Ticket Tracking and Resolution on Spiceworks (WHS Boxes system)
- Netstar reporting and monitoring (vehicle tracking JUMBO fleet)
- Administration and payment of traffic fines for JUMBO fleet
- Negotiation / Liasing with 3rd party suppliers - RTT Couriers
- RTT Courier system navigation
- Warehouse stock management systems and reporting - Dolfin and Neptune
- Physical Stock Management process
- RF Scanning process - bulk pick plastics for stores
- Capturing IBTs (Inter Branch Transfers / Stock Movement) between / from stores
- Monitoring of CCTV cameras (within warehouse)
- Work closely with all other departments to provide best service to them.

**Housekeeping**
- Maintain cleanliness within the department / workspace.

**General**
- Adhoc tasks allocated by the Outbound Manager / Warehouse Manager.
- Staff management (within department)
- Department Management in absence of HOD
- Ensure filing and archiving is up-to-date

**Minimum Requirements**:

- Minimum of 2 years’ experience in a Similar role
- Code 08- unendorsed driver’s license (+own transport)
- Advanced Excel

**Undertakings**:

- Criminal / Credit Check
- Qualification verification

**Job Type**: Permanent

Work Location: In person

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