Supply Chain Administrator

6 days ago

Stellenbosch, South Africa Berry World Full time

KPA 1: Logistics, Procurement & Operations

General Duties:

- Consign fruit during the season on the internal operating system daily.
- Ensure packaging specifications and brands are aligned and linked to the correct customer to attract the correct sales price.
- Identify operational challenges on the internal operating export system (BEX) and escalate to the relevant members in the supply chain team.
- Review and confirm the accuracy of Draft Waybills.
- Update, consolidate and distribute weekly grower forecasts.
- Assist the Procurement division by issuing and distributing pack instructions to growers and packhouses.
- Resend customer API (Application Programming Interface) to reflect any changes to a consignment.
- Follow up on grower API errors to enable the packhouse to correct the relevant information in conjunction with BWSA IT Team to register new mappings.
- Update incoterms and ensure that it is correctly linked to consignments.
- Update and distribute Consignee and Notify Party details.

Organic Certificates:

- Stay up to date with Organic Certifying body's regulation changes.
- Conduct an Organic Certificate recon at the end of the season (Applied vs. Issued Certificates).

BerryWorld Tracking Report:

- Track & tracing of shipments to keep internal and external customers updated of any changes or delays.
- Update consignments with the correct arrival dates on BEX as per the tracking reports.
- Identify and communicate any errors to be corrected.

KPA 2: Administration
- Organise and upkeep of server files & documentation throughout the season.
- Maintain records of all air and sea freight documentation (i.e. Export documentation from Forwarder and Organic Certificates etc.)
- Filing of all insurance declaration lists to ensure efficient traceability.
- Filing of organic certificate lists to ensure efficient traceability (this includes both active and cancelled certificates).
- Assisting with the resolution of grower and customer queries.
- Review and update relevant protocols and grower training manuals.
- Facilitate pre-season system training to new and existing growers.
- Circulating arrival reports to growers
- Assist the Costing Accountant with transport invoice allocations.
- Pre-Season system setup including, but not limited to:

- Airline routings.
- Link new brands to the relevant customers and growers.
- Close working relationship with the Operations Team to obtain load plans, equipment details, brand changes on consignments, flights and container details.
- Record grower batch corrections and amendments on the BEX system.
- Liaise with the Sales Team to confirm customer pricing for the relevant week, as well as supply and follow up of manual invoice details where relevant.
- Assist the Procurement Team with the preparation of Post-Season grower reviews.

KPA 3: NON-RSA SUPPLY DOCUMENTATION
- Save all export documents received from forwarder on the server (Import Documents).
- Verify the information captured on import documents (invoices, CD1 documents, Road Consignments & Delivery Notes)
- Create consignments from allocations/ load plans received.
- Distribute manual export invoices to all relevant parties.
- Extract BEX sea freight export documents, attach Import Documents and send to freight forwarders.

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