Program Administration Coordinator Contract

3 days ago

Cape Town, South Africa iqbusiness South Africa Full time

iqbusiness is seeking to employ a Program Administration Coordinator on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH).

The Program Coordinator plays a key role in ensuring that all preparatory aspects of executive education programs are executed smoothly and professionally. This role is dedicated to the behind-the-scenes preparation of programs, ensuring that all logístical, administrative, and digital elements are ready prior to delivery. Based in South Africa, the Program Coordinator will work closely with stakeholders in Switzerland to manage the administrative tasks of a portfolio of programs, contributing directly to their smooth running and overall success.

**Key Responsibilities**:

- Organise and coordinate administrative logístical aspects in advance of program delivery.
- Liaise and coordinate with internal stakeholders (Program Coordinators, Faculty assistants, print shop, etc.) to ensure program needs are met.
- Create and prepare name plates, name tags, and other program materials.
- Coordinate with Program Coordinators and Faculty Assistants to gather and prepare teaching materials, session requirements and align on deadlines.
- Create, set up, and populate MyIMD and Canvas portals with program schedules, session creation, and participant resources.
- Set up psychometric surveys and simulations for Executive Programs.
- Ensure all program documentation and preparation processes are tracked, standardised, and completed to IMD’s quality standards in a timely fashion.

**Minimum Requirements**:

- Bachelor’s degree in hospitality management, tourism, business administration, marketing, or equivalent.
- 2 - 3 years of experience in program/learning administration or coordination (preferably handling academic materials).
- Experience working in academia and collaborating in international/multicultural teams.
- Intermediate technical proficiency in the following:

- MS Office Suite (Word, Excel, Outlook, Teams).
- Digital collaboration tools (Zoom, MS Teams).
- Learning platforms (e.g., Salesforce, Canvas, LMS).
- Ability to manage multiple priorities across geographies, work independently, and deliver to deadlines.
- Demonstrated ability to communicate effectively, both in writing and verbally.

**Skills required**:

- Strong administrative and coordination skills with attention to detail.
- Exposure to digital learning workflows and academic programme calendars.
- Evidence of a proactive, service‑oriented approach and strong team collaboration.
- Ability to work collaboratively as well as independently in a fast-paced environment
- Note: As all business roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information, our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification._
- IQbusiness is committed to sustainable growth and transformation; we embrace diversity and employ previously disadvantaged individuals._

  • Program Coordinator

    4 weeks ago

    Cape Town, South Africa Department Of Education, Western Australia Full time

    About SSEN : BE School Of Special Educational Needs : Behaviour and Engagement (SSEN : BE) is seeking to establish a pool of Program Coordinators for permanent and fixed term, full-time and part-time vacancies which may arise during the school year and up to the end of Term 3, appointments may be offered at any time for vacancies that commence during this...

  • Program Administrator

    1 day ago

    Cape Town, South Africa Alliance Abroad South Africa Full time

    Job description **Primary Functions**: Reporting directly to The Hub Manager, this role is central in ensuring smooth and timely enrolment processes and administrative support for the Programs. **Enrolment Responsibilities**: - Coordinate the scheduling of interviews, conduct AAG pre-screen interviews and/or review online recorded interviews - Review and...

  • Program Coordinator

    3 weeks ago

    Cape Town, South Africa Ananzi Full time

    About SSEN : BESchool Of Special Educational Needs : Behaviour and Engagement (SSEN : BE) is part of the network of specialist schools that operates under the Statewide Services pillar of Service Delivery. SSEN : BE provides educational support and services with schools for students who present with extreme, complex and challenging behaviours across a...

  • Contract Administrator

    1 week ago

    Cape Town, Western Cape, South Africa Juru Holdings Full time R250 000 - R400 000 per year

    We are recruiting for a Administrative Assistant to join our Contract and Sourcing Department. In this role, you will provide comprehensive administrative support to the team, assisting with contract management, sourcing activities, and ensuring smooth department operations. The ideal candidate will be proactive, have strong communication skills, and the...

  • International Program Coordinator

    1 week ago

    Cape Town, Western Cape, South Africa The Melton Foundation Full time R250 000 - R450 000 per year

    About UsA global non-profit organization with impact across six world regions, the Melton Foundation promotes and enables global citizenship as a way for individuals and organizations to work together across boundaries of place, sector, and identity to address global challenges.In pursuit of our mission, we offer a fellowship and collaborative programs for...

  • Program Administrator

    3 days ago

    Cape Town, South Africa Alliance Abroad South Africa Full time

    Job description **Primary Functions**: Reporting directly to The Hub Manager, this role is central in ensuring smooth and timely enrolment processes and administrative support for the Programs. **Enrolment Responsibilities**: - Coordinate the scheduling of interviews, conduct AAG pre-screen interviews and/or review online recorded interviews - Review and...

  • X1 HR Administrator

    4 days ago

    Cape Town, South Africa Medipost Full time

    X1 HR Administrator (YES Program) 12 Months Contract Listing reference: medip_ Listing status: Online Apply by: 17 February 2025 Position summary Industry: Pharmaceutical Sector Job category: HR Administration Location: Cape Town Contract: Fixed Term Contract Remuneration: Stipend and Transport Allowance EE position: Yes Introduction Medipost Pharmacy is...

  • Program Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Digital Frontiers Full time R250 000 - R500 000 per year

    Company DescriptionAt Digital Frontiers, we foster aculture of putting our people first. Our leaders are values-based and people-centric. Our people are diverse and passionate to create impact, and our teams are connected and purpose-driven who facilitate outcomes that make a difference in the world.As a global not-for-profit partner to the development...

  • Senior Operations And Administration Coordinator

    3 weeks ago

    Cape Town, South Africa Conservation International Full time

    Position Summary Senior Operations and Administration Coordinator – Nature Finance Africa. Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and people. The role is based in Cape Town, South Africa...

  • Operations Program Assistant

    7 days ago

    Cape Town, South Africa The Nature Conservancy Full time

    **OFFICE LOCATION**: Cape Town, South Africa This role will be based in our Cape Town Office, Steenberg Office Park **WHO WE ARE**: The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we...