Process Specialist, Accounts Payable

2 days ago

Kempton Park, South Africa DSV Full time

**DSV - Global transport and logistics**

Location: Kempton Park
Job Posting Title: Process Specialist, Accounts Payable
Time Type: Full Time

**Main Purpose of the Role**

The main purpose of the role is to compile vendor statement reconciliation and the timeous payment of assigned creditors in accordance with their payment terms. Compliance with company policies and procedures. Identify and liaise with vendors not adhering to DSV policies

**Job-Related Requirements**
- Matric
- Minimum of 3 years’ experience in an Accounts Payable role or an operational finance role
- Experience in a shared services environment is an added advantage
- Own reliable transport for vendor visits if/when required

**Tertiary Qualification(s) - Advantage**
- Financial Qualification (diploma, degree)

**Computer Literacy**
- MS Word, PowerPoint & Outlook - Advanced
- Cargo Wise1
- MS Office (Advanced Excel)
- SAP
- Webcost - Added advantage

**Electives**
- Excellent communication skills
- Ability to work under pressure
- Strong Reconciliation skills
- Highly organized and good time management skills
- High level of problem solving skills - analytical ability
- Attention to detail
- Ability to work in a diverse team as well as be self-driven
- The ability to explain transactions using T-Accounts
- Understand and explain accounting principles and concepts

**Duties and Responsibilities**
- Webcost projects administration and month end reporting
- Vendor projects administration and month end reporting
- Vendor site visit (If needed) to address noncompliance
- Accurate and on time Month end Reporting
- Meetings with business units, as and when required
- Training on webcost processes
- Support on any other vendor related projects
- Drive cost efficiency (i.e. reduce unit pricing, duplicates and rejected)
- Provide supporting documentation and other audit requirements
- Maintain and build good relationships with branch administrators, suppliers as well as the AP & VQH team in ISSC
- Attend to all queries within the timeframe as set out in the SLA
- Perform root cause analysis and resolve queries related to accounts payable within agreed turnaround times
- Liaise with branch staff/suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval
- Ensure that both business/operations and RSSC is compliant with all DSV policies, both local and global, always
- Avoid unnecessary losses for DSV
- Request statements from vendors in accordance with their payment terms
- Processing of Invoices on the system, where RSSC is responsible for this
- Prepare accurate recons on time for all accounts, across multiple entities prior to payment date, where RSSC is responsible for the vendor
- Ensure payments are made on time and in accordance with policies and procedures
- Ensure Debit Items are resolved within current month
- Send Proof of payment to suppliers and branches on time within the same day as payment
- Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing
- Be a back up to ensure that there are no aged items on either vendor statements or the sub-ledger - this is to be reviewed and actioned pro-actively
- Supply accurate and timeous figures for forecasting and reporting purposes
- Perform any ad-hoc duties as required by immediate supervisor or management

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