Procurement Manager

**JOB PURPOSE**
- The main purpose of the role is to ensure the efficient procurement and purchasing of goods (aluminium extrusions and hardware) at cost effective prices and high quality; and maintaining accurate stock levels at all branches.

**KEY PERFORMANCE AREAS**
- Procurement.
- Purchasing.
- Administration.
- Reporting.
- Quality Control.
- SHEQ Integrated Management System control.

**MAIN RESPONSIBILITIES**
- **PROCUREMENT**
- Oversee procurement strategies and define commercial terms that result in tangible reductions in costs.
- Source new products as per company requirements and customers specifications and attain samples and pricing.
- Secure favourable prices and terms with suppliers.
- Monitor and control externally provided process performance that impact products and services.
- Optimize inventory costing by undertaking price negotiations with suppliers for competitive rates.
- Control procurement spend in line with financial requirements and remain within the budgetary requirements of the company.
- **PURCHASING**
- Prepare local and international orders according to purchasing data sheets.
- Calculate branch requirements on incoming shipments and communicate accordingly.
- Identify open PO’s, IBT’s and outworks jobs for all branches.
- Action stock order requisitions by validating stock requirements and purchasing from local/international suppliers as per company requirements.
- Complete stock purchases for local and international orders with permitted suppliers in line with company requirements.
- Ensure all goods are imported cost-effectively (optimise containers), and import documents are accurate, compliant and valid.
- Monitor Customs and Excise container stops and container free days to prevent vessel detention.
- Ensure replenishment of goods, ensuring zero stock outs.
- Review sales trends and forecast to determine adequate stock holding.
- Mitigate all risks relevant to the Procurement processes by ensuring compliance to legal and statutory requirements.
- Ensure that the branches are stocked optimally.
- **ADMINISTRATION**
- SAGE System maintenance
- Manage and update stock related information on SAGE.
- Maintaining stock warehouses on system.
- Set up BOM’s (Bill of materials) and maintenance.
- Create and maintain stock codes of items on SAGE.
- Daily order relinks.
- Ensure SLAs are in place with all procurement suppliers.
- Continuous communication with senior management and branches.
- Execute administrative requirements of the department as required.
- GRV’s.
- Purchase orders.
- Clearing Instructions.
- Import Documentation.
- Submit Import Documentation to banking institution.
- Retain Document Information as required by Legal and Statutory requirements.
- **REPORTING**
- Generate Stock level reports (price trends) as per company requirements.
- Prepare month-end stock day’s schedules timeously, analyse and report.
- Review and analyse item costs on SAGE and identify cost increases/decreases and execute strategies to reduce item costs.
- Procurement reporting:

- Monthly:

- Groupings
- Costings
- Warehouses check
- IBT's check
- X Codes Check
- Cost variances
- Weekly:

- Shortages
- Stock outs
- Ad Hoc Reports
- SHEQ reporting
- This include but are not limited to: NCR’s, Product loss, Risks, Customer satisfaction, Changes
- Review lead times of suppliers to ensure continues improvement.
- **QUALITY CONTROL**
- Ensure all packaging meets company standards and comply with quality plans.
- Ensure documented quality checks is completed on each shipment and review accordingly.
- Raise any quality related Non-Conformances with the relevant suppliers and ensure compliance.
- **SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL**
- Ensure adherence to the OHS Act.
- Take reasonable care for the health and safety of themselves of other persons.
- Co-operate with the employer to enable prescribed duties or requirements to be complied with.
- Carry out any lawful order given and obey the health and safety rules and procedures.
- Report any unsafe or unhealthy situation to the employer.
- Report any incident to the employer.
- Comply with health and safety processes.
- Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
- Always maintain high standards of housekeeping.
- Ensure PPE is always worn in the warehouse.
- Participate in any Integrated Management System activities as required.
- Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
- Ensure adherence to all company policies and procedures.
- Always maintain a high level of customer service levels standards.

**KEY JOB REQUIREMENTS**
- **QUALIFICATIONS**
- Grade 12 or equivalent.
- 1 to 3 Years Diploma in the respective field.
- **EXPERIENCE**
- 5+ years’ experience in a similar position.
- Prior experience in procurement, sourcing, or supply chain roles within the aluminium industry or similar.
- **KNOWLEDGE REQUIREMENTS**