Accounts Payable

3 days ago

Midrand, South Africa Inospace Full time

The Accounts Payable function at Inospace is responsible for managing the Accounts Payable (AP) process, ensuring accurate and timely processing of supplier invoices and payments. This role involves capturing supplier invoices, resolving disputes, preparing payment listings, and uploading payment batches. A key focus area will be enhancing the procure-to-pay cycle by implementing and optimizing AP processes.

**Key Responsibilities**:
**1.**Supplier Invoice Processing**
- Accurately and timeously capture of valid supplier invoices in the financial records using Dokka, the group’s OCR supplier invoice recognition tool
- Ensuring that supplier invoices are for valid an authorised business expenditure prior to capturing in the supplier records
- Reconcile supplier account balances to supplier statements
- Ensure that all invoices are approved digitally in accordance with the company’s Delegation of Authority (DOA) framework prior to submitting for payment

**2.**Invoice Verification and Dispute Resolution**
- Liaise with suppliers to resolve any disputes or invoicing anomalies promptly and effectively
- Foster strong credibility and relationships with suppliers and vendors

**3.**Payment Preparation**
- Prepare detailed supplier payment listings for biweekly and ad-hoc supplier payment runs
- Ensure that all payments are processed accurately and in a timely manner
- Ensure that only valid invoices for valid business expenditure are processed for payment
- Upload payment batches on online banking, ensuring compliance with company policies and approval processes

**4.**Supplier Ageing**
- Monitor the supplier age analysis to ensure that suppliers are settled on time and accurately

**5.**Process Improvement and Optimization**
- Identify areas for improvement within the current AP processes and develop strategies to enhance efficiency and accuracy.
- Implement best practices and automation solutions to streamline the procure-to-pay cycle
- Develop and maintain comprehensive process documentation for all AP activities

**6.**Collaboration (internal and cross-functional)**
- Collaborate with internal stakeholders to ensure alignment and support for the overall business objectives.

**Requirements**:

- Must be a South African Citizen
- Must be willing to work onsite in Office
- Education in Accounting or Finance (or in progress)
- Demonstrable skills to cope with large volumes within an Accounts Payable role (Property experience advantageous)
- Experience with municipal utility accounting and operational property transactions
- Strong Excel skills (pivot tables, lookups, reconciliations)
- Experience with property finance systems (e.g. MDA, MRI, Xero, Dokka)

**Benefits**:
Basic Salary

Provident Fund and Group Risk cover (post probation)

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