Travel Coordinator

1 day ago

Johannesburg, South Africa Ultra Personnel Full time

Responsible for arranging all travel requirements for the organisation, including flights, car hire arrangements, transfers, insurance where applicable and accommodation

Responsible for preparations for National and International Congresses on the following:

- Confirm agenda with Organiser
- Registration
- Flight bookings domestic & international
- Refunds to agency
- Travel insurance
- Accommodation bookings
- Transfers/other modes of travel
- Booking of Restaurants (same as CEI)
- Preparing travel packs

Forward all travel, accommodation and car rental bookings to the relevant Support Staff member in order to prepare orders and travel requisitions

Liaise with internal clients to ascertain their precise event requirements and co-ordinate staff briefings

Build and maintain relationships with all suppliers

Negotiates to obtain the best available corporate rates throughout the year

Keeps an on-going register and filing system of hotel costs, facilities and usage

Conduct regular site inspections and complete site inspection forms in conjunction with Line Manager

Seeks and maintains local knowledge as to best seasonal pricing and availability

Acts as central point of contact for the monitoring of travel related supply and service standards

Maintains accurate records with regards to travel requirements and ensures that instructions given to staff are clear and concise

Ensure that policies and procedures are adhered to

Use initiative in suggesting suitable amendments to existing policies and procedures and identifying new policies and procedures that require implementation

Submit monthly reports with all the relevant details

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