Executive Secretary to CEO

2 weeks ago

Johannesburg, South Africa Maths and Science Infinity Full time

Key Responsibilities

CEO Office Management:

- Provide professional and confidential administrative support to the CEO.
- Develop and maintain administrative systems and procedures.
- Act as a gatekeeper for the CEO, addressing general inquiries.
- Manage the CEO’s schedule, including meetings and appointments.
- Oversee leave for the CEO and direct reports, and process payment requests.
- Arrange travel, accommodations, and compile detailed itineraries.
- Assist with ad-hoc tasks as needed.

Communication Management:

- Build and maintain relationships with stakeholders.
- Screen and prioritize correspondence and manage daily schedules.
- Ensure timely response to queries and meeting requests.
- Support the CEO with meeting governance, presentations, report collation, and drafting memorandums.

EXCO and Board Meetings:

- Organize internal meetings and coordinate logistics for Board and EXCO meetings.
- Follow up on actions from meetings and track feedback.
- Facilitate the creation and distribution of meeting agendas and documentation.
- Monitor and report on EXCO deliverables and compile necessary meeting materials.

Project Coordination:

- Assist in the planning and execution of special projects led by the CEO.
- Monitor project timelines and deliverables.
- Coordinate with departments to align project goals.

Qualifications:

- Bachelor’s degree in business administration, communications, marketing, or a related field.

**Experience**:
3 years minimum of experience in an executive support role, preferably in a corporate setting. A drivers Licence

Skills and Competencies:

- Proficient in advanced MS Office, database management, and project management.
- Strong communication skills, the ability to prioritize under pressure, and exceptional organizational abilities.
- Team player with strong interpersonal skills.

Core Competencies:

- Relationship building and collaboration, exceptional client service, business growth, inclusive leadership, and quality/risk management.

**Job Type**: Temp to perm
Contract length: 30 months

Pay: R17 000,00 - R20 000,00 per month

**Experience**:

- secretary: 2 years (required)

Application Deadline: 2024/12/06

  • Executive Assistant to CEO

    2 weeks ago

    Johannesburg, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office. The role includes: **Workflow management** - Facilitate the effective liaison between the CEO and the Executive Management...

  • Personal Assistant to CEO

    6 days ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 70783 **Job Type** - Permanent **Job Title** - Personal Assistant to CEO **Computer Skills** - MS Excel,MS Outlook,MS PowerPoint **Industry** - Advertising **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng - Maintain the CEO’s diary and assist in planning appointments. - Handle confidential documents ensuring...

  • Executive Assistant to The CEO

    1 week ago

    Johannesburg, South Africa Parity Homes Full time

    **Executive Assistant to the CEO**: **Parity Homes - Remote (Full-Time, Salaried)**: **Partner with the CEO to Execute High-Impact Projects and Strategic Priorities** This role is ideal for someone who thrives in a remote environment, communicates effectively, and takes ownership of moving teams from ideas to outcomes. Applications will be accepted until...

  • Senior Executive Secretary

    1 week ago

    Johannesburg, South Africa Dante Personnel Full time

    Gauteng, Johannesburg CBD Reputable transport company in Johannesburg is looking for a Senior Executive Secretary to join them **Minimum requirements**: - Matric or equivalent qualification - Relevant certificate or diploma in Finance / Accounting / Secretarial will be an advantage - Fluency in MS Office 2000 (MS Word, MS Excel, Ms Powerpoint) - At least...

  • Senior Executive Assistant to The CEO

    3 days ago

    Johannesburg, South Africa The HR Bubble Full time

    We are a boutique strategy and innovation consulting firm, with a reputation for excellent strategy development, developing industry leading innovation functions and producing global insights with local relevance. Our CEO is a market respected global strategist and thought leader in the area of disruption and strategy. This role will work closely with him...

  • Executive Assistant to the CEO

    1 week ago

    Johannesburg, Gauteng, South Africa d058a25a-ec3d-49e5-9a0d-de4d04652849 Full time US$1 500 - US$1 800 per year

    Parity Homes - Remote (Full-Time, Salaried)Partner with the CEO to Execute High-Impact Projects and Strategic PrioritiesParity Homes is seeking a full-time Executive Assistant to the CEO to oversee and coordinate high-priority operational and strategic initiatives across departments. We're looking for an organized, tech-savvy, and proactive professional with...

  • Executive Assistant to the CEO

    1 week ago

    Johannesburg, Gauteng, South Africa Parity Homes Full time R1 500 - R1 800 per year

    Executive Assistant to the CEOParity Homes - Remote (Full-Time, Salaried)Partner with the CEO to Execute High-Impact Projects and Strategic PrioritiesParity Homes is seeking a full-time Executive Assistant to the CEO to oversee and coordinate high-priority operational and strategic initiatives across departments. We're looking for an organized, tech-savvy,...

  • Company Secretary Administrator

    2 days ago

    Johannesburg, South Africa Gauteng Partnership Fund Full time

    JOB PURPOSE To play a key role in providing efficient and effective administrative support to the Board, its Sub‑Committees and the GPF Executive Committee. Works closely with the Company Secretary to support coordination, facilitation and recording of activities of the Board, its Sub‑Committees and the GPF Executive Committee. Assist the Company...

  • Executive Personal Assistant

    6 days ago

    Johannesburg, South Africa TalentLink Full time

    **Key Performance Areas (KPA’s) & Responsibilities** - Provides and often leads a full range of highly confidential secretarial/administrative support, exercising sensitivity, tact, and diplomacy - Act as the first point of contact for all queries - screen, redirect, and action all incoming matters, following up where required - Responsible for maintaining...

  • Senior Executive Assistant to the CEO

    4 days ago

    Johannesburg, South Africa Vilama - Business, Hr And Tax Consulting Full time

    A consulting firm in Johannesburg is seeking a skilled Personal Assistant to the CEO to provide administrative support, manage essential schedules, and liaise with various stakeholders. The ideal candidate will have a Bachelor’s degree in business studies and a minimum of five years in executive support. This full-time position offers an opportunity to...