Senior Executive Assistant to The CEO

3 days ago

Johannesburg, South Africa The HR Bubble Full time

We are a boutique strategy and innovation consulting firm, with a reputation for excellent strategy development, developing industry leading innovation functions and producing global insights with local relevance. Our CEO is a market respected global strategist and thought leader in the area of disruption and strategy. This role will work closely with him and requires someone who can enable to success of a senior executive leader

If you have a passion for strategic planning, impeccable organizational skills, and the ability to thrive in a fast-paced environment, this is the perfect role for you. As the CEOS right hand, you will play a pivotal role in shaping our success. Join us and embark on an exhilarating journey as we revolutionize the world of strategy.

**Key Responsibilities**:

- **Executive Support**:

- Manage and prioritize the CEO’s diary, scheduling appointments, meetings, and events.
- Oversee and support the CFO
- Act as a gatekeeper, ensuring efficient time management for the CEO.
- **Project Management and Strategic Oversight**:

- Oversee interns, analysts, and service providers, ensuring alignment with organizational goals.
- Act as a liaison for the strategy unit, keeping the CEO and team updated on project progress and critical changes.
- Assist with updating and tracking key documents, including the strategy document tracker, proposal tracker, and other project management tools.
- Set up and streamline key processes to support organizational growth.
- **Financial and Expense Management**:

- Coordinate and manage income and expense sheets for various projects.
- Follow up on all invoices and liaise with the accounting team.
- Support with invoicing and tracking client contracts, ensuring timely renewals and updates.
- **Communications and Correspondence**:

- Draft and prepare confidential correspondence, including acknowledgment letters, personal correspondence, and proposals.
- Handle all CEO travel arrangements, accommodation bookings, and logistics for keynote engagements and workshops.
- Manage daily communications, including WhatsApp, phone requests, and any client-related interactions.
- **Event and Meeting Coordination**:

- Arrange functions, conferences, briefing sessions, and events for the CEO, ensuring all logístical aspects are handled.
- Attend and contribute to diary alignment and operational meetings.
- Serve as the primary contact for strategy communications, arranging strategy workshops and other relevant sessions.
- **Office and Personal Management**:

- Manage office needs, including general organization and document management (uploading contracts, keynotes, etc. to the drive).
- Provide personal assistance to the CEO, handling family and home-related requirements.
- Address ad hoc requests and tasks from the CEO and CFO.

**Skills and Qualifications**:

- Proven experience as an Executive PA supporting C-level executives.
- Strong project management skills, with the ability to manage multiple priorities and deadlines.
- Exceptional communication skills, both written and verbal.
- Advanced proficiency in Microsoft Office Suite and other relevant software.
- High degree of confidentiality, professionalism, and discretion.

Pay: R35 000,00 - R45 000,00 per month

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