Executive Personal Assistant

1 week ago

Johannesburg, South Africa TalentLink Full time

**Key Performance Areas (KPA’s) & Responsibilities**
- Provides and often leads a full range of highly confidential secretarial/administrative support, exercising sensitivity, tact, and diplomacy
- Act as the first point of contact for all queries - screen, redirect, and action all incoming matters, following up where required
- Responsible for maintaining files, records, calendars, and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses
- Participates in the development and implementation of secretarial/administrative standards, policies, and practices
- Compile documents and presentations according to organizational outlines and templates as required
- Complete all business travel arrangements and preparations efficiently and timeously in line with company processes and practices
- Co-ordinate various meetings, conferences, and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials, and refreshments are arranged
- Manage the Executive’s diary, ensuring all meetings and engagements are correctly diarised, that the Executive is aware of and prepared for any upcoming meetings
- Coordinate and follow up on the receiving of various business reports from other brands
- Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow-up actions.
- Manage internal and external interfaces on behalf of the Executive
- Supporting the Marketing & Communications Manager with the delivery of key communications initiatives
- Proof and upload approved content for the Marketing & Communications Manager or CEO to the CEO’s intranet page. This could include blog content, photos, comments, or status updates.
- Proactively processing the CEO’s expenses and raising POs in a timely manner

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