HR Intern

An exciting opportunity exists for a **Human Resources Intern **at **AVI** in **Bryanston**, **Johannesburg**. The purpose of the role is to assist and support HR and Line Management through effective and efficient HR Administration and services.

**Line Manager**: HR Manager

**Job Specification**:
**Key Performance Areas**:
**Attraction and Retention**:

- Assistance with interviews
- Scheduling a comprehensive HR induction and liaising with line management to prepare job specific induction
- Compiling and updating the Induction Manual for all new engagements
- Informing all relevant stakeholders of the new engagements
- Conduct follow up interviews (where relevant) at the end of induction and provide a trend analysis with HR or schedule follow up interviews for the relevant HR Manager
- Liaise with Recruitment regarding the Administering of pre-employment checks for employees as well as manage the logistics of a new starter
- Update & maintain new starter tracker and co-ordinate on-boarding
- Prepare relevant documentation in advance of appointments
- Draft letter of appointments

**Employee Relations**:

- Ensure accurate record keeping of IR matters
- Assistance in coordinating all grievance and IR procedures
- Assist the HR team with Employee Relations matters as and when required.
- Follow up with line managers on outstanding investigation processes.
- Update the IR log with Disciplinary Cases

**HR Administration**:

- Assistance with all HR Payroll Administration
- Advise Payroll of any changes to employee details and information where required
- Administer Acknowledgement of Debt forms and submit to Payroll
- Sending all HR related documentation to Scanning in Payroll
- Ensure personnel disciplinary files are properly maintained and secured (ensure confidentiality of files)
- Maintaining the notice boards within the various allocated areas i.e. HR information and Job Vacancies, Birthdays
- Filing and record keeping of HR documentation as required
- Ensuring the logistics regarding HR interventions and meetings are efficiently organized.
- Assist with arranging of HR events
- Updating organograms

**Reporting**:

- Providing and collating data for HR and ad hoc reporting
- Assist with annual processes and performance management
- Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
- Assist with HR projects

**Benefits Administration**:

- Assistance in the administration of all employee benefits i.e. Provident Fund, Pension Fund, Medical Aid, IOD, Death, Funeral, Disability, Incapacity etc

**Engagements**:

- Ensure accurate employment packs (Take on forms, employment contracts etc.) are signed and maintained.
- Send all employment packs to Payroll on SharePoint

**Changes**:

- Ensure accurate letters are signed.
- Send all employment packs to Payroll on SharePoint

**Terminations**:

- Ensure all termination packs are submitted to SharePoint
- Submit all original Provident Fund withdrawal forms to SharePoint
- Assistance in conducting exit interviews

**Learning and Development Administration**
- Track and submit all Business Units training initiatives to L&D Training and Events;
- Assist with submission of Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
- Co-ordinate and track all Educational Assistance Process and Workflows.
- Co-ordinate training and induction sessions;
- Address general training queries received from management and employees
- Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.
- Track and co-ordinate graduate and Learnership;
- Assistance with completing Attendance Registers
- Booking of venues / catering for training
- Notifying individuals of training

**Minimum Requirements**:
**Experience**:

- No experience required

**Qualifications**:

- National Diploma or Bachelors degree in HR Management / Psychology / Industrial Psychology
- Honours / Masters will be a strong advantage

**Additional Requirements**:

- Computer literacy (MS Office) and Outlook
- Basic knowledge of HR Practices
- Basic knowledge of interviewing skills
- Knowledge of labour legislation (i.e. Basic Conditions of Employment, Labour relations, Skills Development, South African Qualifications Authority)

**Competencies**:

- Analyse and solve problems
- Communicate Clearly
- Plan and Strategize ahead
- Build and use key relationships
- Innovate and Create
- Work with others
- Organise
- Attention to detail