Administrative Assistant
3 days ago
The role for an Administrative Assistant has become available in our Warehouse in Kempton Park.
**RESPONSIBILITIES**:
- Maintain and organize an accurate and effective filing system and assist with administrative requests from management.
- Take an accurate recording of meeting minutes for all internal Warehouse meetings.
- Receives all incoming calls, deals with them professionally and promptly, and ensures that messages are distributed and tended to as speedily as possible.
- Generate purchase requisitions in conjunction with Supervisor, forward to the Factory Manager for authorisation.
- Ensure monthly time sheets are complete and signed off by the cut-off date.
- Ensure that all New Seed Deliveries / Consumables / Inter Depot Transfers are actioned/processed / GI’d on a daily basis. Report all discrepancies to your superior.
- Maintain stationary, office equipment and inventories. Handle office expenditures within budgetary limits.
- Assist with creating and finalising export orders from time to time. o Marshall stock from depots as requested.
- Manage and action stock request daily.
- Assist and participate with Bi-annul stock takes.
- General Communication, Feedback and Follow up o Execution and or Prioritizing of instruction from Management.
- Overall accuracy of Data Capturing on various Systems
- Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.
**REQUIRMENTS**:
- National Senior Certificate (NQF Level 4) (Essential).
- 2 to 4 years + experience in administrative duties
Knowledge:
- Agriculture and Seed
- General Administration
- Mathematical calculations
**Skills**:
- Computer
- Interpersonal
- Planning
- Time Management
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