Installations Administrator

5 days ago

Somerset West, South Africa First Technology Pty Ltd Full time

**Overview**

The Installations Administrator provides full administrative and operational support to the installations team. The role focuses on scheduling, client communication, document control, stock coordination, and general office administration to ensure efficient daily operations.

**Key Responsibilities**

- Client & Job Administration
- Keep clients informed about job progress, any delays, and scheduling updates.
- Could you follow up on open jobs, invoices, and payments?
- Handle client queries and assist with basic SSEG documentation or registrations.

**Quoting & Invoicing Support**

- Create and update quotations, job cards, and invoices on OMNI.
- Track outstanding quotes and ensure completed jobs are invoiced.
- Assist with follow-ups on unpaid invoices.

**Scheduling & Coordination**

- Assist in maintaining the daily installation diary and schedule jobs and call-outs as required.
- Plan and prepare job details for the next working day.
- Update management and clients on any scheduling changes
- Stock & Procurement Support (Assist Bryan) Track stock levels and assist with purchase orders and supplier quotes.
- Book in stock, update OMNI, and prepare materials for upcoming jobs.
- Help with stock takes.

**Office, Tools & Vehicle Admin**

- Keep the installation office neat and organized.
- Maintain checklists for tools and vehicles and follow up with teams.
- Record servicing, maintenance, and inspections for vehicles.

**General Administration**

- Scan and file job photos, forms, and documents.
- Update and maintain key lists (stock, supplier, CoC, SSEG, lift club, etc.).
- Process leave forms, Saturday schedules, and other team admin tasks for the installation team.
- Provide regular updates and reports to management when required.

**Skills & Attributes**

**Hard Skills**

Strong administrative and organisational ability Proficient in Microsoft Office Suite Experience with ERP systems (preferably OMNI) Basic logistics or operations background

**Soft Skills**

Responsible, proactive, and self-motivated Professional communication and client service skills Fast learner and adaptable Team player with a positive, helpful attitude

  • Hvac Installer

    2 weeks ago

    Somerset West, South Africa ATC Airconditioning Full time

    Local HVAC company is seeking an installer to add to their dynamic team. As installer you must be able to do the following (But not limited to:) - Decommissioning of old systems. - Installation and commissioning of new systems. - Performing routine maintenance. - Conducting assessments and providing accurate reports. - Liaise with clients. - Complete daily...

  • Operations Administrator

    19 hours ago

    Somerset West, South Africa Helderberg Personnel Full time

    A full-service supplier to food retailers, who is based in Somerset West, has a vacancy for a strong administrator to provide support to the operations and logistics department **Requirements**: - Must be passionate about administration - Must enjoy working in a busy operations environment - Must have experience working on Evolution - Must have excellent...

  • Administrative Assistant

    19 hours ago

    Somerset West, South Africa Helderberg Personnel Full time

    Well established company based in Somerset West, has a vacancy for an Administrator to join their dynamic team. admin assistant|administrative **Requirements**: - Must be passionate about administration - Must enjoy working in a busy operations environment - Must have excellent written and verbal communication skills in both Afrikaans and English - Must...

  • Junior Plm Administrator

    5 days ago

    Somerset West, South Africa Exceed Hr Full time

    **Reference: SJ 7482** **Consultant: Sone Johnson** **Descriptions**: - First-line support for all PLM incidents, monitoring & updating the helpdesk system. - General Teamcenter administration (create and maintain workflows, create projects, assign users to projects. etc.). - Teamcenter-related software installations. (Installation of Teamcenter 4-tier...

  • SQL Administrator

    5 days ago

    Somerset West, South Africa Helderberg Personnel Full time

    Our client, a well-established and highly successful corporate commodity trading company, specializing in physical deliveries on an international basis, have an exciting permanent **SQL ADMINISTRATOR / DBA** position available. database administrator|reports|sql administrator|sql server|t-sql **Qualifications/Min Requirements/Skills**: - Relevant...

  • Client Service Coordinator

    7 days ago

    Somerset West, South Africa Eco Logic Heat Pumps & Solar Full time

    **Client Service Coordinator** **Job Overview** The Client Service Coordinator plays a crucial role in supporting the Operations Manager by focusing on customer communication, team coordination, and administrative tasks to ensure smooth operations and high customer satisfaction at EcoLogic Heat Pumps & Solar. **Key Responsibilities** 1. **Client...

  • HR Assistant

    5 days ago

    Somerset West, South Africa Helderberg Personnel Full time

    Well established company based in Somerset West, has a vacancy for a HR Assistant to join their team hr assistant **Requirements**: - Must be passionate about administration - Must enjoy working in a busy operations environment - Must have excellent written and verbal communication skills - Must be able to work fast and...

  • Network Support Engineer

    1 week ago

    Somerset West, Western Cape, South Africa Ello Technology Full time R250 000 - R400 000 per year

    Company OverviewEllo Technology is a leading Managed Service Provider (MSP) with offices in Cape Town and Johannesburg. Our mission is to provide fast, efficient, and expert technical support, ensuring seamless IT infrastructure for our clients. We leverage AI-powered management tools to enhance business operations and minimize downtime.Job DescriptionThe...

  • Sales and Planning Team Support Officer

    5 days ago

    Somerset West, South Africa Eco Logic Heat Pumps & Solar Full time

    EcoLogic Heat Pumps & Solar are a dynamic and fast growing company specialising in the marketing, selling, installation and maintenance of renewable energy products, more specifically water heat pump and solar water heating systems and photovoltaic (PV) solar systems for the domestic, industrial, agricultural and hospitality market sectors. We are looking...

  • Vehicle Invoice Clerk

    6 days ago

    Somerset West, Western Cape, South Africa Rola Recruitment Full time

    Job Advert SummaryWe are seeking a skilled and detail-oriented Automotive Invoice Clerkto join our team. You will invoice pre-owned and new vehicles. Compile data from transactions and supporting documents to verify accuracy of invoice data and to ensure receipt of items ordered. Compare invoices against purchase orders and shipping and receiving documents...