Personal Assistant

2 days ago

East London, South Africa Work Africa Full time

**Scope of Job**: To provide full administrative support to the CEO. This position will report to the CEO as well as the Office Manager.

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**Minimum Requirements**

Matric

Minimum 3 years’ relevant experience as a Personal Assistant or similar role.

Preferably a Diploma relating to the field or equivalent

Professional knowledge of all Microsoft Office programmes

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**List of Duties**:
Diary Management - Manage, coordinate and maintain the calendar of the CEO including appointments, meetings and travel;
Meetings - Responsible for organising of internal and external meetings on behalf of the CEO ensuring all necessary arrangements are made: e.g., meeting venue, equipment, presentations and prepare agendas;
Travel Arrangements - Responsible for organising CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and expenses;
Report-writing - Drafting and writing high quality reports and presentations as required by the CEO.

Secretarial Support - Providing secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communication meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting

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**Competencies**

Calm character, able to prioritise and ensure smooth execution of task

Well-organised with an understanding of priorities and changing demands

Strong communication skills - spoken and written

Problem analysis and strong problem-solving skills

Judgement and decision-making ability

Professionalism and confidentiality

Flexibility

Accuracy/Attention to detail

**Salary** - Market related

**Application Process**:

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