Executive Pa

2 days ago

Cape Town, South Africa Telecommunications Company Full time

**Job functions**
- Manage and maintain directors schedule, diary, travel, vehicle hire and accommodation
- Manage and maintain sales managers travel, vehicle hire and accommodation
- Monitor, screen, respond to and distribute incoming communications
- Prepare Financial Reports for EXCO & Mngt Meetings
- Prepare Base Reports
- Manage Base
- Arrange and Co-Ordinate Management meetings, Team Buildings, Conferences, Road Shows, Early Closings, Year End Functions, Blitz Events, ALL SPECIAL DAYS eg: Women’s Day - Invites, Agenda, Presentations, Drinks, Eats, Venue, Accommodation, Transport, Coaches, Quotes, Payments etc.
- Payments (Purchase Orders, Expense Claim Forms)
- Office Management (Oversee Admin, Ordering Stationery, Maintaining Office Equipment, Quarterly Water Order)
- Maintain Databases (Custrack) - Load Wade’s Custrack weekly
- Marketing (Ordering Business Cards, Quote Folders, Corporate Gifting, Flyers) - Manage stock and distribute accordingly
- Manage Leave (Sick, Annual, Compassionate - All managers and employees)
- New appointments (Setting up of Interviews)
- Daisy & Cancape Fleet Management (Vehicle Inspections, Licensing, Servicing, Repairs, Claims, Windscreen Replacements)
- Laserfiche Leads
- Update Whiteboard with weekly figures received from BA’s, sent to Regional Directors PA.
- Ensure Sales Board is updated by BA’s
- Full and Final Settlement requests / Upgrade & Service Information Requests
- Client queries
- Manage Bar & Events Calendar - Ensure permanently stock as well as mngt. fridges
- Receive and interact with visitors
- Monthly KPI’s
- MAN3000 reports when necessary
- Quotes (Sales Director)
- Biscuits/sweet ordering and management of stock (for clients)
- Assist all sales managers reporting to Sales Director with any quotes / admin etc.

**Requirements and Skills**
- Minimum 5-8 years’ similar or related experience
- Tertiary education in business administration would be advantageous
- Grade 12/Matric qualification compulsory
- Excellent diary management
- Organized with good time management skills
- High standard of accuracy & proficiency
- Timeous handing of administrative duties & completion of work
- Must be able to handle stress within a highly pressurized environment
- Excellent communication skills
- Must have own Vehicle and valid Drivers License

Work Location: In person

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