Transport Manager

JOB VACANCY POSITION: TRANSPORT MANAGER About the Position: The Transport Manager is to manage company fleet and ensure optimal functioning of vehicles on a daily basis. Oversee Fleet to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements. Working Conditions: - Contract type: Permanent - Overtime hours are applicable for this role. - Number of positions: One (1) - Location of position: KwaZulu - Natal The position will be responsible for but no limited to: - Ensuring all drivers and helpers know which routes they are allocated to - Log vehicle KM - Ensure tracking of Diesel usage - Drivers time and attendance to be monitored - Ensure All vehicles have valid licenses and road worthy - Ensure all drivers licenses, PDP, IDs are verified and certified. - Assist in the management of the repair and maintenance budget - Ensure all Service for vehicles are to date - Ensure all drivers and helpers are training on loading, off-loading procedures - Ensure all Invoices and POD are signed and received from drivers and helpers - Ensure Tracking of vehicles and report any deviation from routes - Liaise closely with all departments especially sales and production. - Ensure vehicles are clean and there are strict controls in terms of food safety compliance - Ensure display of disk registrations and R638 certificates in the vehicle - Ensure proper record keeping for each vehicle’s repair and maintenance, KM, diesel usage - Assist Manager with any delegated duties in relation to the management of the fleet - Closely liaise with Debtors and creditors departments for sales Pod queries and creditor invoices respectively. - Plan and organize transport routes effectively - Recommend new ideas, new economical routes, new clients that are on route that we don’t currently service. - Ensure all drivers are neatly dressed, and presentable - Ensure all Manage the storage of crates within the company and capture all movements in crates - Liaise with the drivers to ensure that they collect crates from the customers and properly account for them - Report to the technical department of any returns or quality issues of products - Check invoices from drivers and record any missing invoices - Report to debtor’s department of any shortages or missing invoices - Keep accurate registers for vehicle registrations and roadworthy - Keep accurate fuel usage tracking per vehicle - Assist with insurance claims - Ensure Capex approval on transport - Assisting in supporting and development of the transport department - Keep weekly roster schedule for drivers - Ensure daily stock count of Chep crates - Initiate order sheer, receive crates and issue to production - Ensure daily stock count of crates on hand. - Ensure the crates balance daily across QSR, Supermarket and Coffee shops - Ensure the correct calculation of Chep and brown Pallets - Control stock ordered and issue of pallets - Ensure all postings and transfers are done on the chep system both internally and to the different clients. - Ensure Clients accept the postings within a 24hour window - Ensure Chep crates and randomly inspected upon receipt, any broken crates are raised with chep immediately - Ensure Broken or Dirty crates are returned to Chep and the Lupo account is credited - Ensure there is no misuse of crates both internally and externally - Fully understand the Chep system. - Reconcile weekly / monthly no of crates ordered, issued to production and delivered to Vector. - Identify increased demand quantity with reasons - Ensure all PODs are received from drivers and scanned to Debtors - Raise any concerns or issues immediately regarding postings to Chep account - Report any discrepancies to Chep account - Request Monthly report from Chep and ensure it balances with Lupo Recons. - Be responsible for the accurate filling and retrieval of documentation in accordance with the departmental systems and procedures. - Dealing swiftly with any crate/ invoice queries. - Assist with shortages from transport department - Please note this position requires attention to details and daily stock counts and Reconciliation - There may be duties performed outside of this scope from time to time based on management discretion. **Requirements**: To be successful in this role you will need to meet the below requirements: - Relevant degree in Transport, Fleet managemen or Logistics - >5 years experience in logistics, fleet management, or transport is essential - Fully Computer Literate (Microsoft Excel, Word, PowerPoint presentations) - Strong Communication Skills and ability to deal with employees at all levels - Problem - solving Techniques - Able to follow instructions - Must be able to comply with deadlines - Strong Administrative Skills - Attention to detail - Attention to Risk compliance **Personal Attributes** - Ability to work without supervision - Assertive - Ability to work under pressure - Commitment - Time Management