Accounts Payable Supervisor

**JOB PROFILE**:
**Job Title**:
**Accounts Payable Supervisor**

**Division**:
**Finance Department**

**Location & Address**:
**Cape Town**

**Reports to**:
**AP & AR Manager**

**Direct Subordinates**:
**5**

**Total Staff in Function**:
**6**

**WORKING RELATIONSHIPS**:
**Internal**:

- Procurement
- Sales Operations
- Brand Operations
- Account Managers
- Systems Engineers / Presales
- Marketing
- Logistics
- Regional Managers

**External**:

- Vendor
- Resellers
- End Users
- Vendor Alliance Partners

**JOB SUMMARY**:
**Main Purpose of Position**:
The Accounts Payable Supervisor is responsible for activities and operations in the accounts payable department. Analyses invoices and expense reports for accuracy and eligibility for payment. Being an AP Supervisor ensures timely payments of vendor invoices and maintains accurate financial records and control reports. Prepares accounts payable register and related reports promptly. The AP Supervisor will be responsible for overseeing the Accounts payable process for 6 Companies & will supervise a small team and should have the ability to take ownership of the team.

**RESPONSIBILITIES AND DUTIES**:
**Key Performance Areas**:
**KPA**

**PERFORMANCE STANDARDS**
- Supervise the Accounts Payable team
- Reconciliation of allocated general ledger accounts.
- Reconciliation for payment of vendor accounts
- Oversee the accounts payable, creditors reconciliations, and cashbook entries
- Management of the Forex Contracts for use at payment runs
- Loading of Payment for Foreign & African Vendors as well as
- Review and post Accounts Payable and cashbook batches.
- Sign off the Accounts Payable staff members recons versus the vendor statement to ensure compliantly and contains all entries
- Assist the Accounts Payable team members with queries within the wider organisations
- Preparation of standard monthly journal entries when required
- Filing linked to the above job functions
- Daily & Monthly Cashflow preparation
- Arranging twice monthly query/Vendor pay run -sign-off meetings with Accounts Department Manager
- Able to manage all Financial Year End Audit requirements for the AP team.
- Onboarding of all new Vendors for all 6 companies - Vendor vetting to be done prior to completing the onboarding
- Managing the Vendor Master File for all companies in your portfolio
- Validation and verification of all AP Adjustments and Nett Offs in the System
- Manual processing of Invoices and Credit for Select Vendors
- Verifying all interest charges form Vendors
- Able to navigate and manage select Vendor portals
- Working closing with the financial manager to ensure all SARBs Approvals are current and in place
- Monthly Aging meetings with direct Manager and Managing Director
- Weekly & Monthly meetings with AP Team
- Other duties as required from time to time

**COMPETENCIES**:
**Knowledge** - You must know:
**Skills** - You must be able to perform:
**Attributes** - You must in a way that will drive successful performance which is supported by the **Company’s values.**
- Knowledge of relevant brand products and process.
- Knowledge of vendor structure to have the correct point of contact.
- Knowledge of information management industry in South Africa.
- Knowledge of IT Industry.
- Excel Intermediate
- Demonstrated accuracy and attention to detail with numbers
- Demonstrated confidentiality.
- Ability to deliver on service level agreements.
- Demonstrated ability towards business intelligence.
- Emotional Intelligence.
- Adhere to all policies and procedures that are implemented by the Company.
- Strong Self Motivational and Empowerment skills.
- Strong Communication Skills.
- Strong Relationship and Self-Management Skills.
- Takes Initiative.
- Works well with all kinds of people.
- Remains calm under pressure.
- Trust - It is the starting point of working together, feeling safe, belonging to a group and being able to grow our values even stronger.
- Attitude - always demonstrate your best in your role and ensure professional attitude with internal and external customers.
- Respect - demonstrate respect with actions and words to internal and external customers.
- Accountability - accountable for the consequences of your action, both positive and negative.
- Integrity - consistently honest and truthful in dealings with peers, customers, and vendors.
- Teamwork
- strive to work productively in co-operation with one another, fostering a healthy atmosphere with mutual support, thus allowing everyone to achieve their own work-related goals.
- Enjoyment - be creative and enrich the working atmosphere.

**Internal training associated with competencies**:

- Adhere and complete the Company Learning Map issued during the first week of employment to meet the expectation.
- Completing On the Job training with AP team on a regular basis

**Minimum Qualifications Required**
- Matric
- Financial Diploma/ relevant qualification
- SAGE 300/ ACCPAC

**Minimum Experience Required**
- Sage/Ac